Executive Assistant

• Provide high-level administrative support including calendar management, meeting preparation, and handling confidential information
• Prioritize, triage, and respond to emails, National Tax Office portfolios, and time-sensitive requests on behalf of the executive team
• Draft, proofread, and manage National Tax office correspondence, reports, filings, and documentation with high attention to detail
• Coordinate with external vendors, internal department teams on National tax office and risk-related matters
• Maintain and organize technical memos, policies, and resource libraries
• ensure version control, consistency, and proper documentation standards
• Assist with project management activities, including monitoring deadlines, maintaining trackers, and ensuring completion of deliverables
• Safeguard confidential and sensitive information with discretion, professionalism, and sound judgment
• Assist with tracking risk-related matters and documentation requests while ensuring confidentiality and timely follow-up
• Manage access and permissions for NTO tools and platforms (e.g., CCH, Thomson Reuters, SharePoint) support usage reporting and workflow updates
• Track, record, and report on executives’ billable hours, ensuring accurate documentation for client billing, internal reporting, and compliance purposes

• Amenable to work mid-shift starting from 6:30PM-3:30AM PHT
• Shifting Schedule (depending on business/client needs)
• Hybrid Set up (2 days onsite, 3 days work from home) either in Clark or Makati Site
• Minimum 3–5 years supporting executive-level functions in a tax, accounting, compliance, or professional services environment, with direct exposure to tax
• Strong organizational and time management skills
• Advanced skills in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Strong written and verbal communication skills
• High level of professionalism and confidentiality in handling sensitive tax, compliance, and executive information
• Ability to make independent decisions and prioritize competing demands with minimal supervision

familiarity with tax research platforms is a plus