Executive Assistant

• Manage and coordinate the Executive Director’s schedule, ensuring all appointments and meetings are effectively organized
• Handle mail and email correspondence for the Executive Director, directing inquiries as needed
• Support agency-wide communication efforts, including staff meetings and updates
• Draft and prepare letters, memos, and other documents as requested by the Executive Director or Operations Manager
• Arrange and oversee travel plans for the Executive Director and agency-related trips
• Maintain and organize filing systems for reports, correspondence, and other essential records
• Provide assistance during board meetings, including preparing minutes and related documentation
• Answer incoming calls and ensure inquiries are routed appropriately
• Perform additional administrative tasks as assigned to support the organization’s goals

• Proven experience in administrative roles, preferably as an executive assistant
• Proficiency in managing schedules and calendars for senior staff
• Strong organizational skills with the ability to maintain filing systems
• Excellent verbal and written communication skills, including email correspondence
• Ability to handle inbound calls professionally and efficiently
• Skilled in planning and arranging travel itineraries
• Capable of drafting high-quality letters, memos, and official documents

Familiarity with non-profit organizations is a plus

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan