Executive Assistant Job at Cencora (Conshohocken)

Job Description

Under general supervision of the designated manager or supervisor, performs the administrative functions for one or more departments. Responsibilities include activities such as generating and distributing reports, maintaining business information, drafting correspondence, and acting as the department contact to internal and external customers.

Job Responsibility

Performs advanced, diversified, and confidential administrative support for a member or members of Cencora’s senior leadership
Performs general administrative tasks such as handling the mail, typing, filing, and answering phones
Establishes and maintains office files, makes appointments and arranges meeting rooms as required
Orders office and/or warehouse supplies as needed
Submit information, documents, or reports to various other departments for processing as needed
Monitor various Email boxes and take appropriate action as required
Compiles information from various sources and utilizes the information for uses such as generating reports
Audits and maintains various reports by checking for errors, inconsistencies or discrepancies
makes corrections and notifies appropriate personnel of any modifications
Ensures that department schedules and calendars are kept updated
Updates and maintains pertinent business information via computer or department files
Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time
Drafts and types correspondence and/or presentations to be sent to internal and external contacts
May process personnel/payroll information for assigned pay group or associates in the department
Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues
May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, and other receptionist-related duties
Handles incoming and outgoing phones for the department and responds to questions and/or requests in a professional manner
Assists and supports department managers in preparing for meetings
Maintains and promotes positive and professional working relationships with associates and management
Complies with all appropriate policies, procedures, safety rules and regulations
Performs related duties as assigned

Requirements

Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a two-year Associate's Degree Program or equivalent combination of experience and education
Normally requires a minimum of four (4) years directly related experience
Ability to communicate effectively both orally and in writing
Strong interpersonal skills
Strong analytical skills
Strong organizational skills
attention to detail
Ability to resolve issues quickly and efficiently
Ability to represent a positive and professional image
Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

What we offer

medical
dental
vision care
comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness
support for working families
backup dependent care
adoption assistance
infertility coverage
family building support
behavioral health solutions
paid parental leave
paid caregiver leave
variety of training programs
professional development resources
opportunities to participate in mentorship programs
employee resource groups
volunteer activities

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