Executive Assistant, Robert Half

Executive Assistant

Robert Half

Location:
United States, Providence

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to the Regional Executive Director in Providence, Rhode Island. This long-term contract position offers an opportunity to manage critical administrative tasks and contribute to the smooth functioning of executive operations.

Job Responsibility:

Manage and maintain the executive’s calendar, including scheduling meetings and coordinating appointments
provide direct support during meetings with the executive team, senior instructional staff, and school-related events
prepare agendas, memos, and other documentation required for meetings and board sessions
attend and assist with logistics for board meetings, which occur approximately ten times per year
coordinate development events, including setting up lunches, greeting attendees, and handling post-event clean-up
utilize Microsoft Office Suite tools, including Outlook for complex calendaring and OneDrive for document organization
support travel arrangements, ensuring seamless coordination for executive trips
assist in organizing and maintaining an efficient workspace, focusing on operational needs rather than front-facing duties.

Requirements:

Proven experience in calendar management and scheduling for executives
proficiency in arranging and coordinating travel plans, including booking accommodations and transportation
strong skills in preparing meeting materials such as agendas and memos
familiarity with Microsoft Office Suite, especially Outlook and OneDrive
ability to support events and meetings with attention to detail and professionalism
excellent organizational and communication skills
previous experience assisting executives in a fast-paced environment
ability to handle multiple priorities and maintain confidentiality.

What we offer:

Medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
access to free online training
competitive compensation.

Additional Information:

Job Posted:
October 01, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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