Executive Assistant

• Act as the main liaison between the assigned Director, management team, and clients to ensure smooth communication and task alignment
• Manage the Director’s calendar and email: schedule meetings, organize labels, flag urgent items, and maintain inbox order
• Oversee Asana management, including creating templates, dashboards, and monitoring overdue tasks and bandwidth issues
• Maintain and update the Husk Management Sheet, ensuring data accuracy across trackers, reports, and retention logs
• Audit project boards and ensure deliverables, tasks, and milestones are completed accurately and on time
• Prepare and organize weekly Pod Meeting notes, milestone updates, and company-wide reports
• Draft and proofread internal and client communications, presentations, and emails for the Director
• Track and update sales, upsells, cancellations, and retention data in coordination with the Brand Director
• Support company events, team syncs, and follow-ups on key organizational initiatives
• Anticipate the Director’s needs, proactively resolve issues, and help optimize team workflows for efficiency

• At least 1 year of experience as an Executive Assistant, Project Coordinator, or similar role
• Strong familiarity with Asana, Google Workspace, and project management tools
• Excellent written and verbal communication skills
• Strong organizational and time management abilities — able to handle multiple tasks efficiently
• Comfortable working in a fast-paced, ever-changing environment
• High attention to detail and ability to anticipate needs before they arise
• Experience working remotely and managing schedules across time zones
• Basic understanding of Amazon Seller Central or eCommerce operations (a plus but not required)
• Proactive, resourceful, and solution-oriented mindset
• Must be tech-savvy and capable of learning new systems quickly
• A computer with dual monitor setup is required
• Computer with at least 8GB of RAM
• Must have at least 25 MBPS internet speed

Basic understanding of Amazon Seller Central or eCommerce operations

• Permanent work-from-home setup
• Unlimited FREE access to MAG School courses and SOP Library
• Opportunities for professional development and career advancement