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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Chicago Contract work 28.00 - 35.00 USD / Hour · Job Posted June 29, 2026
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Job Description

We are looking for an experienced Executive Assistant to support senior leadership within a hospital environment in Chicago, Illinois. This contract position has the potential to become permanent and will oversee a wide range of administrative operations, coordinate executive and board activities, and help maintain an organized, responsive office. The role is ideal for someone who can manage competing priorities, communicate professionally, and keep critical business processes running smoothly.

Job Responsibility

  • Manage front-office administrative operations, including reception support, mail distribution, supply and purchasing coordination, and upkeep of shared office areas and equipment
  • Screen incoming calls, route inquiries appropriately, and capture accurate messages for follow-up by leadership and departmental teams
  • Prepare, revise, and format executive correspondence, board materials, agendas, and other documents for senior leaders and trustees
  • Coordinate calendars for the President and senior stakeholders, arranging appointments, meetings, and invitations through Outlook
  • Organize Board of Trustees and committee meetings, including room scheduling, document distribution, minute-taking, catering requests, and audio/visual support
  • Administer business tools and records such as Zoom licensing, board document platforms, policy files, and contract databases for physician and vendor agreements
  • Process administrative compliance tasks, including timecard approvals, provider payroll support, lobbyist reporting, annual corporate filings, and license renewals with applicable agencies
  • Maintain recurring meeting schedules, update team agendas and huddle calendars, and manage conference room reservations for leadership meetings
  • Provide flexible administrative assistance to senior team members and contribute to committee-related assignments and other special projects as needed

Requirements

  • At least 5 years of experience in an executive assistant or senior administrative support role
  • Strong background in calendar coordination, executive meeting support, and managing multiple priorities in a fast-paced Healthcare/Hospital setting
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, Medical Terminology understanding
  • Experience arranging travel and coordinating logistics for meetings, appointments, or executive events
  • Excellent written and verbal communication skills with the ability to interact professionally with leadership and board members
  • Demonstrated attention to detail when preparing documents, maintaining records, and handling confidential information
  • Ability to work independently, apply sound judgment, and follow organizational policies and procedures effectively

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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