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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Getzville

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This Executive Assistant role is ideal for someone who thrives in a fast‑paced environment, exercises sound judgment with confidential information, and enjoys being a true partner to leadership. The Executive Assistant will play a key role in coordinating priorities, facilitating communication across teams, and ensuring day‑to‑day operations run smoothly.

Job Responsibility:

  • Provide direct support to members of the executive leadership team
  • Arrange international travel, manage visa requirements for travel, manage itineraries, and assist with expense tracking
  • Manage complex calendars, schedule meetings, and ensure leaders are fully prepared with agendas and materials
  • Draft, review, and manage internal and external communications including emails, memos, presentations, and reports
  • Act as a liaison between executives and internal teams including HR, operations, and leadership
  • Track projects and initiatives, follow up on action items, and help ensure deadlines are met
  • Support cross‑functional collaboration, planning efforts, and decision‑making processes
  • Handle sensitive and confidential information with discretion
  • Approve invoices related to office management activities
  • Represent executives in meetings when appropriate
  • Maintain organized records and provide accurate information to support executive decision‑making
  • Support the planning of off‑site meetings and conferences
  • Oversee office‑related needs such as ordering supplies, managing team lunches, mail coordination, and credit card programs
  • Maintain documentation related to office operations, including auto lease and invoice oversight

Requirements:

  • 4+ years of experience in an Executive Assistant or similar level role
  • Bachelor’s degree preferred
  • Must have experience with international travel arrangements
  • Exceptional organizational and time‑management skills
  • High level of professionalism, discretion, and integrity
  • Strong written and verbal communication abilities
  • Business awareness with the ability to anticipate executive needs
  • Advanced proficiency with Outlook, Excel, Teams, and messaging platforms
  • Excellent interpersonal skills with the ability to build relationships at all levels
  • Ability to work independently while collaborating across teams
What we offer:
  • competitive compensation and benefits package
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
January 10, 2026

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