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Robert Half Logo Robert Half · Office Administration

Executive Assistant

Employment contract · Job Posted May 13, 2026
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Job Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership while helping maintain an efficient and well-run office. This long-term contract position is well suited for an experienced, detail-oriented candidate who can manage competing priorities, communicate with discretion, and keep day-to-day administrative operations on track. The ideal candidate brings strong judgment, a service-oriented mindset, and the ability to anticipate needs in a fast-moving, mission-focused environment.

Job Responsibility

  • Direct day-to-day office activities, including coordinating supplies, vendor relationships, incoming and outgoing mail, shipping needs, and basic technology support
  • Oversee the upkeep and functionality of office equipment, resolving routine issues and arranging service when needed to minimize disruption
  • Maintain accurate and accessible electronic and paper records, ensuring important documents, agreements, and reference files are well organized
  • Support senior leaders by managing schedules and email traffic, prioritizing urgent matters, preparing replies, and keeping calendars aligned with business needs
  • Meet regularly with leadership to clarify priorities, anticipate decisions, and ensure timely follow-up on critical matters
  • Organize meeting and event logistics by preparing materials, coordinating attendance, and handling operational details for internal and external engagements
  • Track open tasks and administrative commitments, working closely with leadership to ensure responsibilities are completed on schedule
  • Prepare recurring updates and summary reports related to organizational activity, participation, and upcoming meetings or events
  • Draft, edit, and proofread executive communications on behalf of senior leaders with close attention to tone, accuracy, and detail
  • Coordinate stakeholder-related administrative processes, including acknowledgments, travel arrangements, invitations, RSVPs, and event setup support

Requirements

  • At least 5 years of experience in executive support, office administration, or a closely related role
  • Demonstrated success managing complex calendars, coordinating executive meetings, and handling shifting priorities with professionalism
  • Experience arranging business travel and overseeing related logistics with strong attention to detail
  • Strong written communication skills, including the ability to draft clear correspondence and reports for senior leaders
  • Proven ability to exercise discretion and sound judgment when working with confidential information and sensitive matters
  • Proficiency with standard office technology and comfort handling basic troubleshooting for common office equipment
  • Highly organized work style with the ability to maintain accurate records, manage multiple responsibilities, and follow through independently

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
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