Executive Assistant Job at Robert Half (Cambridge)

Executive Assistant

Robert Half

Location:

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership while helping maintain an efficient and well-run office. This long-term contract position is well suited for an experienced, detail-oriented candidate who can manage competing priorities, communicate with discretion, and keep day-to-day administrative operations on track. The ideal candidate brings strong judgment, a service-oriented mindset, and the ability to anticipate needs in a fast-moving, mission-focused environment.

Job Responsibility:

Direct day-to-day office activities, including coordinating supplies, vendor relationships, incoming and outgoing mail, shipping needs, and basic technology support
Oversee the upkeep and functionality of office equipment, resolving routine issues and arranging service when needed to minimize disruption
Maintain accurate and accessible electronic and paper records, ensuring important documents, agreements, and reference files are well organized
Support senior leaders by managing schedules and email traffic, prioritizing urgent matters, preparing replies, and keeping calendars aligned with business needs
Meet regularly with leadership to clarify priorities, anticipate decisions, and ensure timely follow-up on critical matters
Organize meeting and event logistics by preparing materials, coordinating attendance, and handling operational details for internal and external engagements
Track open tasks and administrative commitments, working closely with leadership to ensure responsibilities are completed on schedule
Prepare recurring updates and summary reports related to organizational activity, participation, and upcoming meetings or events
Draft, edit, and proofread executive communications on behalf of senior leaders with close attention to tone, accuracy, and detail
Coordinate stakeholder-related administrative processes, including acknowledgments, travel arrangements, invitations, RSVPs, and event setup support

Requirements:

At least 5 years of experience in executive support, office administration, or a closely related role
Demonstrated success managing complex calendars, coordinating executive meetings, and handling shifting priorities with professionalism
Experience arranging business travel and overseeing related logistics with strong attention to detail
Strong written communication skills, including the ability to draft clear correspondence and reports for senior leaders
Proven ability to exercise discretion and sound judgment when working with confidential information and sensitive matters
Proficiency with standard office technology and comfort handling basic troubleshooting for common office equipment
Highly organized work style with the ability to maintain accurate records, manage multiple responsibilities, and follow through independently

What we offer:

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Additional Information:

Job Posted:
May 13, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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