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Stantec Logo Stantec · Office Administration

Executive Assistant

Australia, Perth · Job Posted June 15, 2026
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Job Description

We are seeking an experienced Executive Assistant to join our Energy & Resources team in Perth, providing high-level administrative and executive support to the Regional Director, Energy & Resources, Australia. This is a part-time/casual opportunity (minimum 20 hours per week) suited to a proactive, adaptable professional who thrives in a fast-paced commercial environment and enjoys working closely with senior leadership. Offering flexibility, this role may be particularly well suited to experienced Executive Assistants returning to the workforce after a career break, or those seeking a position that better aligns with their personal commitments while continuing to utilise their valuable skills and experience. You will play a critical role in ensuring the smooth operation of the Regional Director's office, managing priorities, coordinating key activities, and acting as a trusted point of contact across the business.

Job Responsibility

  • Managing complex diaries, travel arrangements, meetings, and day-to-day executive support requirements for the Regional Director
  • Acting as a key point of contact for internal and external stakeholders, facilitating communication and supporting effective leadership engagement
  • Preparing presentations, reports, correspondence, meeting documentation, and other executive communications
  • Providing administrative support including expense reconciliations, invoice processing, record management, and tracking of leave and travel activities
  • Proactively managing competing priorities, anticipating upcoming commitments, and ensuring tasks and actions are completed efficiently and confidentially

Requirements

  • Demonstrated 5 years' experience in a similar role, with specific experience supporting C-Level executives
  • Demonstrated experience working within a large corporate environment, ideally within a global organisation
  • Advanced skills in MS Office, particularly in PowerPoint & Excel
  • Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
  • Demonstrated ability to manage competing priorities, exercise discretion, and work effectively under pressure
  • A proactive and solutions-focused approach with strong organisational and problem-solving skills
  • High levels of professionalism, emotional intelligence, and confidentiality
  • The ability to build collaborative relationships and work effectively across all levels of an organisation

What we offer

  • Flexible start and finish times
  • Hybrid and part-time options
  • Paid parental leave (14 weeks full pay or option to take it at half pay equivalent)
  • Career development through mentoring, training, and leadership pathways
  • Inclusive employee networks like Women@Stantec and Pride@Stantec
  • Salary packaging and salary continuance insurance
  • Mental health and wellbeing support, including EAP
  • Recognition programs and service awards
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