Executive Assistant Job at Robert Half (McCammon)

Executive Assistant

Robert Half

Location:
United States , McCammon

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a highly organized and proactive Executive Assistant to support leadership while helping coordinate important sales and event-related activities. This role combines traditional executive support with conference and trade show preparation, making it ideal for someone who excels at managing logistics, maintaining schedules, and ensuring materials and plans are in place for external events. The ideal candidate is dependable, detail-oriented, and comfortable balancing administrative responsibilities, research, and cross-functional coordination in a fast-paced environment. Please note this is a part-time role (15-20 hours a week) no benefits are offered.

Job Responsibility:

Coordinate executive travel arrangements, including transportation, lodging, and detailed itinerary management aligned with business priorities
Assist with the planning and preparation of trade shows, conferences, and industry events, including recurring monthly event-related activities
Create, organize, and track event collateral such as brochures, handouts, and promotional materials, while coordinating feedback, approvals, and production timelines
Research and summarize important conference details, including attendee demographics, event agendas, and strategic relevance
Provide on-site event support as needed, including helping ensure booth readiness and preparing clear overviews of company products and services for attendees
Manage calendars and coordinate meetings, appointments, and other scheduling needs for leadership and related business activities
Provide limited scheduling support for a small trucking operation during designated coverage periods
Handle administrative follow-up, maintain organized documentation, and support special projects to help keep daily operations running smoothly

Requirements:

Previous experience in an Executive Assistant, Administrative Assistant, or similar support role
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent attention to detail and follow-through
Comfortable coordinating logistics, schedules, and event-related materials
Strong written and verbal communication skills
Ability to work effectively across teams and with leadership
Proficiency with standard office software and calendar management tools
Experience supporting events, conferences, or trade shows is preferred

Nice to have:

Proactive and resourceful
Highly dependable
Adaptable in a fast-paced environment
Strong problem-solving skills
Professional and service-oriented

Additional Information:

Job Posted:
May 05, 2026

Employment Type:

Parttime

Work Type:

On-site work

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