Executive Assistant Job at Robert Half (Taylor)

Executive Assistant

We are seeking candidates for an Executive Assistant position with a prestigious...

Location

United States , Boston

Salary:

27.00 - 33.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree in Administration, Business, or related field (required).
1-2 years of administrative experience within a professional services environment.
Prior experience in the investment management industry is strongly preferred.
Exposure to global business contexts, whether through professional or personal experience, is highly valued.
Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently.
Demonstrated professionalism, reliability, discretion, and sound judgment.
Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes.

Job Responsibility

Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook.
Coordinate complex domestic and international travel arrangements and detailed itineraries.
Manage end-to-end logistics for internal and external meetings across multiple stakeholders.
Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets.
Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports.
Support various projects, including coordination of special events and hosting external visitors.
Cultivate and maintain strong, collaborative relationships with internal teams and external partners.
Perform additional administrative and project-related duties as assigned.

Fulltime

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , Chicago

Salary:

28.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an executive assistant or senior administrative support role
Strong background in calendar coordination, executive meeting support, and managing multiple priorities in a fast-paced Healthcare/Hospital setting
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, Medical Terminology understanding
Experience arranging travel and coordinating logistics for meetings, appointments, or executive events
Excellent written and verbal communication skills with the ability to interact professionally with leadership and board members
Demonstrated attention to detail when preparing documents, maintaining records, and handling confidential information
Ability to work independently, apply sound judgment, and follow organizational policies and procedures effectively

Job Responsibility

Manage front-office administrative operations, including reception support, mail distribution, supply and purchasing coordination, and upkeep of shared office areas and equipment
Screen incoming calls, route inquiries appropriately, and capture accurate messages for follow-up by leadership and departmental teams
Prepare, revise, and format executive correspondence, board materials, agendas, and other documents for senior leaders and trustees
Coordinate calendars for the President and senior stakeholders, arranging appointments, meetings, and invitations through Outlook
Organize Board of Trustees and committee meetings, including room scheduling, document distribution, minute-taking, catering requests, and audio/visual support
Administer business tools and records such as Zoom licensing, board document platforms, policy files, and contract databases for physician and vendor agreements
Process administrative compliance tasks, including timecard approvals, provider payroll support, lobbyist reporting, annual corporate filings, and license renewals with applicable agencies
Maintain recurring meeting schedules, update team agendas and huddle calendars, and manage conference room reservations for leadership meetings
Provide flexible administrative assistance to senior team members and contribute to committee-related assignments and other special projects as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

Location

Hungary , Budapest

Salary:

Not provided

Randstad

Expiration Date

August 31, 2026

Requirements

3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leaders
Strong experience in complex calendar management, executive travel, and confidential information handling
Demonstrated ability to coordinate operational processes (e.g., fleet, facilities, or site services)
Excellent organizational, planning, and prioritization skills
Strong written and verbal communication skills in a professional business environment
Highly proficient English knowledge both verbal and written

Job Responsibility

Provide proactive and confidential administrative support to the GBS Site Leader, including calendar management, meeting coordination, travel arrangements, and expense administration
Prepare meeting materials, agendas, presentations, and briefing documents for internal and external engagements
Track follow-ups, actions, and commitments to ensure timely execution and closure
Act as a key point of contact between the Site Leader and internal/external stakeholders, ensuring effective communication flow
Support leadership governance activities, including leadership team meetings, town halls, and site management forums
Coordinate site leadership activities, including onboarding of leaders, visit logistics, and leadership events
Support site-level budget administration, purchase requests, invoicing, and coordination with Finance and Procurement
Ensure alignment with corporate policies, compliance requirements, and internal controls across administrative activities
Identify opportunities to improve administrative, executive support, and site coordination processes
Coordinate and administration of the company car fleet ordering process for the Budapest site

What we offer

Competitive salary
Hybrid and flexible working set up
Possible business trips abroad
Inclusive, supportive and dynamic organizational culture
Modern, dog-friendly and international office environment in the 11. district of Budapest
Company laptop and mobile
Professional development
1 year fixed-term contract with a possible extension

Fulltime

Executive Assistant

I'm partnering with the founder of a fast-growing, global business who is lookin...

Location

United Kingdom , Sheffield

Salary:

40000.00 - 45000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Is highly organised and solution-focused
Thrives in a fast-paced, evolving environment
Is excited by the opportunity to build and shape a brand-new role

Job Responsibility

Managing complex international diaries
Inbox management and prioritisation
Creating high-quality presentation decks
Working on ad hoc projects
Acting as a right-hand support to the founder

Fulltime

New

Executive Assistant

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of Executive Assistant, Administrative Assistant, or related experience
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Proven experience managing multiple priorities and deadlines
Strong organizational and problem-solving skills
Ability to maintain confidentiality and exercise discretion.

Job Responsibility

Provide direct administrative support to executive leadership
Manage complex calendars, scheduling meetings, appointments, and travel arrangements
Screen and prioritize emails, phone calls, and correspondence
Prepare agendas, presentations, reports, and executive-level communications
Coordinate and support special projects and strategic initiatives
Schedule and organize internal and external meetings
Prepare meeting materials, agendas, and supporting documentation
Attend meetings as needed, record detailed meeting minutes, and distribute follow-up notes
Track action items, deadlines, and project milestones to ensure timely completion
Serve as a primary point of contact for internal and external stakeholders

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Executive Assistant

We are seeking a highly organized, proactive, and experienced on-site Executive ...

Location

United States , San Jose

Salary:

97760.00 - 146640.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Proven experience supporting senior executives and leadership teams in a complex corporate environment
Experience supporting leaders in a fast-paced company within a sales, marketing, product, engineering, or customer-facing organization
Exceptional organizational, communication, and prioritization skills
Ability to manage multiple high-priority activities simultaneously
Demonstrated ability to exercise independent judgment and initiative
Strong customer service mindset and executive presence
Advanced proficiency with Microsoft 365, Teams, Outlook, PowerPoint, Excel, Word, SharePoint, SAP, and Concur
Ability to collaborate effectively across all levels of the organization
Bachelor's degree or equivalent combination of education and relevant experience

Job Responsibility

Manage and optimize calendars for the Corporate Vice President and designated members of the leadership staff
Coordinate leadership team meetings, staff meetings, offsites, business reviews, executive engagements and support the AMD Events team as needed to deliver customer-facing events
Ensure meeting schedules align with business priorities and maximize leadership effectiveness
Manage executive communications and triage inbound requests appropriately
Coordinate follow-up actions and help drive closure on leadership team commitments
Coordinate domestic and international travel for the Corporate Vice President and senior staff members
Manage travel logistics, itineraries, expenses, and related administrative activities
Support customer engagements, field events, executive briefings, and internal leadership meetings
Partner with stakeholders to coordinate facilities, catering, technology, and event logistics
Create and manage purchase orders for outside services contracts and critical procurement needs for the organization

Fulltime

Executive Assistant

Are you an experienced and highly organised professional looking for an exciting...

Location

United Kingdom , London

Salary:

55000.00 - 65000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience: Proven experience as an Executive Assistant at senior level
Skills: Exceptional organisational skills, attention to detail, and strong written and verbal communication
Proficiency: Strong knowledge of Microsoft Office and relevant tools
Autonomy: Ability to work independently and manage multiple priorities
Discretion: Experience handling confidential and sensitive information

Job Responsibility

Efficiently coordinate complex executive calendars, scheduling meetings, appointments, and travel
Anticipate and proactively resolve scheduling conflicts
Act as a key point of contact for internal and external stakeholders, demonstrating professionalism at all times
Draft, edit, and proofread communications, emails, reports, and presentations
Organise executive meetings and prepare materials in advance
Record minutes and track follow-up actions
Manage global travel logistics, including itineraries and expense reporting
Handle sensitive information with the utmost discretion
Support the coordination of special projects and events
Build and maintain strong stakeholder relationships on behalf of senior leadership

What we offer

Competitive salary package
Hybrid working with a central London location
Work alongside a highly skilled and supportive team

Fulltime

Executive Assistant

Provide direct administrative support to executives, including calendar manageme...

Location

United States , East Point

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in an Executive Assistant or senior administrative support role
Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to prioritize tasks, meet deadlines, and adapt to changing needs
Professional demeanor and ability to maintain confidentiality
Associate’s or bachelor’s degree preferred, but not required depending on experience

Job Responsibility

Provide direct administrative support to executives, including calendar management, meeting coordination, and travel arrangements
Prepare correspondence, presentations, reports, and other business documents with a high level of accuracy and professionalism
Serve as a liaison between executives, internal teams, and external stakeholders
Manage confidential information with discretion and professionalism
Coordinate meetings, including scheduling, agendas, materials, and follow-up actions
Track deadlines, priorities, and deliverables to ensure smooth day-to-day operations
Support special projects and assist with office management or team coordination as needed
Handle expense reports, invoice processing, and other administrative tasks

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan
free online training

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