Executive Assistant

• Serve as a trusted right-hand to the client, ensuring their calendar, travel, and day-to-day priorities are meticulously managed
• Anticipate needs and proactively address tasks, minimizing the need for direction or follow-ups
• Organize and maintain detailed notes from recorded calls, ensuring follow-ups and next steps are documented and executed efficiently
• Work closely with the existing Executive/Personal Assistant to coordinate household and personal affairs
• Handle household management tasks and oversee projects as needed, ensuring seamless operations
• Coordinate complex travel arrangements with a high level of detail and foresight
• Maintain discretion and confidentiality in all matters, acting with professionalism and integrity
• Respond to emails, texts, and calls promptly within the client’s preferred timeframe (8 AM – 5 PM ET, with Sunday email reviews)

• Highly detail-oriented, process-driven, and forward-thinking
• Possesses strong organizational and problem-solving skills, with the ability to manage multiple priorities
• Experienced in household management, event coordination, and travel planning
• Tech-savvy, with the ability to integrate digital tools for efficiency
• Strong written and verbal communication skills
• “Worldly” and well-rounded with life experience that enables sound judgment and adaptability
• Proactive and assertive in managing responsibilities without constant oversight
• Must be comfortable working remotely and reporting on-site as needed in Houston
• Must be available to respond and assist during standard business hours and occasional weekends as needed
• Flexibility to adjust based on the client’s travel and time zone shifts (including working earlier when the client is abroad)
• Ability to work independently while also collaborating closely with the primary Executive/Personal Assistant

Benefits package available