Executive Assistant Job at Robert Half (Falls Church)

New

Executive Assistant

A rapidly growing medical technology company is seeking an Executive Assistant t...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of Executive Assistant experience supporting C-suite leaders
Experience supporting senior executives in healthcare, biotech, or technology environments preferred
Advanced Microsoft Office and PowerPoint skills
Strong project management and organizational abilities
Excellent written and verbal communication skills
Ability to handle confidential information with professionalism and discretion

Job Responsibility

Manage complex executive calendars and scheduling across multiple time zones
Coordinate domestic and international travel arrangements
Prepare meeting agendas, presentations, reports, and executive correspondence
Organize board meetings, leadership meetings, and strategic planning sessions
Track projects, action items, and key deliverables on behalf of leadership
Act as a liaison between executives, internal teams, clients, and external partners
Assist with contract administration and executive-level documentation
Prepare expense reports and monitor executive budgets
Support special projects and strategic initiatives as assigned

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

We are seeking an experienced Executive Assistant to join our Energy & Resources...

Location

Australia , Perth

Salary:

Not provided

Stantec

Expiration Date

Until further notice

Requirements

Demonstrated 5 years' experience in a similar role, with specific experience supporting C-Level executives
Demonstrated experience working within a large corporate environment, ideally within a global organisation
Advanced skills in MS Office, particularly in PowerPoint & Excel
Strong written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
Demonstrated ability to manage competing priorities, exercise discretion, and work effectively under pressure
A proactive and solutions-focused approach with strong organisational and problem-solving skills
High levels of professionalism, emotional intelligence, and confidentiality
The ability to build collaborative relationships and work effectively across all levels of an organisation

Job Responsibility

Managing complex diaries, travel arrangements, meetings, and day-to-day executive support requirements for the Regional Director
Acting as a key point of contact for internal and external stakeholders, facilitating communication and supporting effective leadership engagement
Preparing presentations, reports, correspondence, meeting documentation, and other executive communications
Providing administrative support including expense reconciliations, invoice processing, record management, and tracking of leave and travel activities
Proactively managing competing priorities, anticipating upcoming commitments, and ensuring tasks and actions are completed efficiently and confidentially

What we offer

Flexible start and finish times
Hybrid and part-time options
Paid parental leave (14 weeks full pay or option to take it at half pay equivalent)
Career development through mentoring, training, and leadership pathways
Inclusive employee networks like Women@Stantec and Pride@Stantec
Salary packaging and salary continuance insurance
Mental health and wellbeing support, including EAP
Recognition programs and service awards

Parttime

New

Executive Assistant

We are looking for a Freelance Executive Assistant for a luxury fashion brand at...

Location

United States , New York

Salary:

35.00 - 38.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's Degree required
2-5 years of administrative support experience, preferably C-Suite
Proficient in MS Office Suite

Job Responsibility

Conduct a range of assignments derived from the duties and responsibilities of the Global Chief Information Officer
Act as a central coordination point for the IT leadership team, supporting collaboration, alignment, and information flow across the organization
Proactively manage and optimize the CIO's calendar, priorities, and preparation materials to ensure focus on the highest?value initiatives
anticipate needs and course?correct in real time in a highly dynamic environment
Support planning and execution of IT town halls, leadership offsites, work related lunches/dinners, and internal engagement or social events, including agenda coordination, logistics, communications, and follow?ups
Prepare regular briefing packets including scorecards, data analytics, reports and presentations
Take meeting minutes and compile PowerPoint presentations from scratch
End to end ownership of complex domestic and international travel planning, including itinerary optimization, contingency planning, and expense management
Thrive in a fast?moving, high?visibility role that requires sound judgment, discretion, adaptability, and the ability to manage multiple priorities with minimal direction
Serve as a trusted partner to the CIO, handling sensitive information with absolute confidentiality and exercising strong executive presence and professionalism

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

New

Executive Assistant

Our client, a highly respected global nonprofit organization, is seeking an expe...

Location

United States , New York

Salary:

45.00 USD / Hour

Solomon Page

Expiration Date

Until further notice

Requirements

5–7+ years of experience in an Executive Assistant role supporting multiple C-suite executives
Demonstrated experience managing complex calendars, travel arrangements, expenses, and executive communications
Advanced proficiency with Microsoft Outlook and Microsoft Office Suite
Strong organizational skills with exceptional attention to detail and follow-through
Outstanding verbal and written communication skills
Ability to manage multiple priorities while maintaining accuracy and professionalism
Proven ability to work independently, exercise sound judgment, and maintain confidentiality
Professional, polished demeanor with strong interpersonal skills

Job Responsibility

Provide executive-level administrative support to three senior leaders
Manage complex Outlook calendars, coordinate meetings across multiple time zones, and prioritize competing scheduling requests
Arrange domestic and international travel through the American Express travel portal
Process and manage executive expense reports
Support Salesforce-related contracting and administrative processes
Coordinate meeting logistics, prepare materials, and ensure executives are well-prepared
Serve as a key liaison between executives, internal teams, external stakeholders, and partner organizations
Maintain professional presence in New York office and provide backup support
Handle confidential and sensitive information
Anticipate executive needs and proactively identify solutions

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

New

Executive Assistant

Boutique hotel chain is seeking a detail-oriented, highly organized, and proacti...

Location

United States , New York

Salary:

Not provided

Solomon Page

Expiration Date

Until further notice

Requirements

Previous experience in an administrative, executive assistant, personal assistant, or related support role preferred
3+ years of experience in an administrative role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
Excellent written and verbal communication skills with strong attention to detail
Experience managing calendars and scheduling using Outlook or similar platforms
Ability to work independently while collaborating effectively within a team environment
Professional demeanor, discretion, and a proactive approach to problem-solving

Job Responsibility

Provide direct administrative support to the owner, including calendar management, scheduling, and coordinating appointments
Organize and coordinate meetings, events, and travel arrangements
Manage day-to-day office operations, including filing, data entry, document management, and general administrative tasks
Respond to customer inquiries professionally and promptly, delivering exceptional customer service
Keep executive on time and task, and assist with meeting prep
Manage multi-line phone systems
Support office operations which includes filing, data entry and clerical tasks
Utilize Microsoft Office Suite and Google Workspace to support daily operations and reporting
Support special projects and other business initiatives as assigned

What we offer

Bonus
Excellent Benefits

Fulltime

New

Executive Assistant

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of executive support experience preferred
Advanced proficiency in Microsoft Office Suite
Excellent written, verbal, and interpersonal communication skills
Strong organizational skills with the ability to manage shifting priorities
Demonstrated ability to maintain confidentiality and exercise sound judgment

Job Responsibility

Manage executive calendars, appointments, and meeting schedules
Coordinate domestic and international travel arrangements, itineraries, and expense reports
Prepare and edit correspondence, reports, presentations, and meeting materials
Screen and prioritize communications on behalf of executives
Organize executive meetings, board meetings, and special events
Maintain confidential files, records, and sensitive business information
Track follow-up items, deadlines, and key initiatives
Provide support on special projects and cross-functional priorities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing executive-level administrative support in a detail-focused office environment
Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments
Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed
Advanced proficiency in Microsoft Office
Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence
Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism
Strong organizational skills, attention to detail, and discretion when handling confidential information.

Job Responsibility

Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities
Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects
Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes
Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws
Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly
Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements
Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively
Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Executive Assistant

We are looking for an experienced Executive Assistant to support daily executive...

Location

United States , Van Nuys

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience supporting executives or senior leadership in an administrative capacity
Demonstrated ability to manage complex calendars with strong attention to timing and detail
Proven ability to organize executive meetings and support related logistics
Strong verbal and written communication skills with a detail-oriented and discreet approach
Ability to work independently, stay organized, and manage multiple priorities effectively

Job Responsibility

Manage and strategically optimize Executives calendar, priorities, and daily workflow to ensure high-impact business goals are consistently met
Drive execution by tracking leadership discussions, improving communication flow, and ensuring timely follow-through across teams and store locations
Conduct research and build clear, actionable reports and proposals to support business decisions, operational improvements, and competitive insights
Support operations through vendor management, purchasing, and process improvements while contributing ideas to enhance overall business performance
Provide hands-on support across administrative, technical, and occasional personal tasks, demonstrating strong problem-solving, organization, and adaptability in a fast-paced environment

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

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