Executive Assistant Job at Robert Half (Southport)

New

Executive Assistant

We are looking for an experienced Executive Assistant to provide dedicated suppo...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing high-level administrative support to senior executives or academic leadership
Strong proficiency with Microsoft Word, Excel, PowerPoint, Office, and Office 365
Ability to handle confidential financial, personnel, and operational information with discretion and professionalism
Experience managing complex calendars, coordinating meetings, and supporting executive communications in a fast-paced setting
Background in preparing expense reports, scanning documents, maintaining records, and supporting reporting activities
Familiarity with budget tracking, budget processes, or financial administrative support

Job Responsibility

Coordinate the schedule by arranging meetings, managing appointments, tracking deadlines, and resolving calendar conflicts
Draft, format, proofread, and refine correspondence, presentations, reports, and other executive documents using Microsoft Office tools
Organize meeting logistics, prepare agendas and supporting materials, and ensure follow-up items are documented and tracked
Prepare travel plans and related documentation, including itineraries, approvals, and expense reporting for executive leadership
Assist with the development of financial and board-facing materials by compiling information and helping assemble clear presentations and reports
Serve as a reliable point of contact for students, faculty, staff, and external partners while representing the office with courtesy and respect
Provide backup executive-level administrative coverage for additional members of the leadership team to maintain continuity in daily operations
Contribute to special initiatives, reviews, events, trainings, and planning efforts that require strong coordination and administrative execution

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an Executive Assistant to support senior leadership near Pass...

Location

United States , Passaic

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing high-level administrative support to executives in a fast-paced, detail-focused environment.
Strong ability to manage complex calendars, coordinate meetings, and balance competing priorities with minimal supervision.
Excellent written communication skills, including drafting, editing, and proofreading correspondence and presentation materials.
Experience supporting board or senior leadership activities, including preparing meeting documentation and recording minutes.
Ability to handle confidential information with discretion, maturity, and professionalism.
Proficiency in coordinating travel arrangements and managing related logistics for executives or leadership teams.
Strong organizational skills with close attention to detail and consistent follow-through on tasks and deadlines.

Job Responsibility

Oversee a demanding executive schedule by arranging appointments, resolving calendar conflicts, and ensuring leaders are prepared for daily commitments.
Organize leadership meetings, conference calls, and special gatherings, including logistics, scheduling, and coordination with internal and external participants.
Create and refine agendas, slide decks, reports, letters, and other executive documents that require a high level of accuracy and excellence.
Write, review, and refine communications for board members, donors, community organizations, and other key partners on behalf of leadership.
Assemble and maintain board meeting materials such as briefing documents, agendas, minutes, and supporting records for effective governance processes.
Manage end-to-end preparation for Board of Directors meetings, including meeting setup, hospitality arrangements, document distribution, and post-meeting follow-up.
Participate in board and leadership meetings when needed, capture detailed notes, and track action items to support timely execution.
Monitor outstanding tasks and commitments, following up with stakeholders to help ensure assignments are completed on schedule.
Act as a trusted point of coordination between executive leadership, the Board of Directors, and external contacts while maintaining strict confidentiality.
Support executive team initiatives, travel coordination, fundraising efforts, and organization-wide events as needed.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

A family-owned real estate company specializing in property ownership, leasing, ...

Location

United States , Coral Gables

Salary:

60000.00 - 67000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience as an Executive Assistant, Legal Assistant, or in Property Management
Knowledge of eviction processes preferred (training available)
Experience with e-filing in state court strongly preferred
Strong attention to detail and high level of accuracy
Excellent organizational and multitasking skills
Ability to work independently and take initiative
Strong communication and problem-solving skills
Reliable and professional demeanor

Job Responsibility

Provide direct administrative support to the two owners
Assist property managers with tenant and property-related matters
Coordinate rent collection and follow up on outstanding balances re residential properties
Handle tenant communications and resolve property-related issues
Assist with eviction processes (training provided if needed)
Prepare and manage legal documents related to evictions
Perform e-filing in state court (required)
Maintain organized records and documentation
Ensure accuracy in all tasks to avoid costly errors

What we offer

Parking included
potential stipend for health insurance may be considered

Fulltime

New

Executive Assistant

We are partnering with a respected higher education organization in Pittsburgh t...

Location

United States , Pittsburgh

Salary:

30.00 - 33.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree preferred or equivalent professional experience
5+ years of executive-level administrative support experience
Exceptional written and verbal communication skills
Strong calendar management, scheduling, and coordination experience
Experience supporting senior executives, c-suite leaders, or boards preferred
Advanced Microsoft Office skills, including PowerPoint
Proven ability to manage multiple priorities and meet deadlines
Strong attention to detail, professionalism, and problem-solving abilities
Ability to work independently, take ownership of tasks, and exercise sound judgment
Experience in higher education or a complex organizational environment is a plus

Job Responsibility

Provide high-level administrative support to senior leadership
Manage complex calendars, scheduling, and meeting coordination
Arrange travel and oversee logistics for executive events and meetings
Draft, edit, and proofread professional correspondence, reports, presentations, and memos
Prepare meeting materials, presentations, and executive briefing documents
Support board and committee activities, including meeting preparation and follow-up
Serve as a liaison between executive leadership and internal/external stakeholders
Coordinate special projects, events, and organizational initiatives
Maintain confidential records and handle sensitive information with discretion
Assist with office operations, reporting, and administrative processes as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

New

Executive Assistant

Executive Assistant for Pharma Services & Global Markets - San Juan Capistrano, ...

Location

United States , San Juan Capistrano

Salary:

29.90 - 44.86 USD / Hour

Quest Diagnostics

Expiration Date

Until further notice

Requirements

Five (5) to eight (8) years of relevant administrative experience
Proper telephone etiquette to handle inquiries
Knowledge of operating office equipment
Excellent interpersonal and communication skills (oral and written)
Intermediate to advanced computer skills (Word, Excel, PowerPoint)
Ability to multi-task and work in a fast-paced environment
Strong organizational skills
Ability to analyze and solve problems
Ability to maintain professional and tactful manner in stressful situations
Exhibit comfortable interaction with employees at all levels of the organization

Job Responsibility

Ensure that administrative tasks are done in an effective and efficient manner
Screen and prioritize communications and opportunities from external and internal sources
Schedule meetings, appointments and maintain calendars
Arrange and prepare materials for staff and other meetings
Take notes and minutes in meetings
Prepare communications and documents, such as memos, emails, invoices and other correspondence
Assist leader with assigned projects
Create and run reports
Research and book travel arrangements
Complete expense reports

What we offer

Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
Best-in-class well-being programs
Annual, no-cost health assessment program Blueprint for Wellness
healthyMINDS mental health program
Vacation and Health/Flex Time
6 Holidays plus 1 MyDay off
FinFit financial coaching and services
401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
Employee stock purchase plan
Life and disability insurance, plus buy-up option

Fulltime

New

Executive Assistant

Supports the General Manager and his/her team by completing administrative respo...

Location

Japan , Nikko

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
2 years experience in the administrative assistance, clerical services, or related professional area
2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
no work experience required

Job Responsibility

Supports the General Manager and his/her team by completing administrative responsibilities
Organizing, composing and distributing correspondence to both employees and guests
Initial response and follow up to inquiries
Collecting and tracking problem resolution information
Assists managers in preparation of various reports and presentations
Assists with the design and preparation of statistical reports
Attends, transcribes and distributes minutes
Makes new files, maintains existing files
Maintains giveaway/donation files and assists in making reservations
Provides administrative support to manager/s and department

Fulltime

New

Executive Assistant

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an administrative or executive support role
Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and professionalism
Excellent verbal and written communication skills with the ability to interact effectively across teams and seniority levels
Demonstrated discretion in handling confidential, sensitive, and non-public information
Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, along with the ability to learn internal systems quickly
Highly organized, self-directed, and effective at managing time in a dynamic work environment
Willingness to adjust schedules as needed, including supporting urgent requests outside standard business hours or on weekends

Job Responsibility

Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules
Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing
Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution
Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details
Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time
Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment
Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Executive Assistant

We're partnering with our client, a prominent media company, to find a talented ...

Location

United States , New York

Salary:

40.00 - 43.00 USD / Hour

Onward Search

Expiration Date

Until further notice

Requirements

At least 5 years of administrative experience supporting executive-level staff
College degree required
Proven experience managing international travel and complex calendars
Proficiency with Google suite and quick learner of internal systems
Excellent communication skills, emotional intelligence, judgment, and confidentiality

Job Responsibility

Manage and prioritize the executive's calendar, including scheduling appointments and avoiding conflicts
Prepare and organize materials for meetings, ensuring all relevant information is ready in advance
Coordinate logistics for meetings, events, and team activities, including securing venues and arranging catering
Make domestic and international travel arrangements with detailed itineraries
Handle confidential information, process expenses, and support office tasks such as report creation and supply reordering

What we offer

Medical, Dental, and Vision Insurance
Life Insurance
401(k) Program
Commuter Benefit
eLearning and Ongoing Training
Education Reimbursement

Fulltime

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