Executive Assistant Job at Robert Half (Maitland)

Executive Assistant

Robert Half

Location:
United States , Maitland

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an organized and proactive Part Time Executive Assistant to support daily operations and executive coordination in Maitland, Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys managing schedules, preparing for meetings, and handling a wide range of administrative tasks in a small office setting. The role offers the opportunity to work with a high level of independence while helping maintain strong client communication and seamless office support. Candidates who are highly organized, comfortable with technology, and confident balancing multiple priorities will thrive in this position.

Job Responsibility:

Manage executive calendars, coordinate appointments, and ensure scheduling priorities are handled efficiently
Prepare meeting materials, organize relevant information in advance, and support follow-up actions after client and internal meetings
Arrange travel logistics, including flight bookings and related itinerary details for client visits and business needs
Maintain spreadsheets and administrative records with accuracy, using tools such as Microsoft Excel and Outlook
Support client-related administrative tasks, including account access coordination and other operational assistance as needed
Help plan and coordinate periodic company events and assist with logistics for office or community engagement activities
Work independently to identify and complete important administrative tasks that support day-to-day business operations
Provide general office support in a business-casual environment

Requirements:

At least 3 years of experience in an executive assistant, administrative support, or similar coordination role
Demonstrated ability to manage calendars, appointments, and executive meeting preparation effectively
Experience coordinating travel arrangements, including booking flights and organizing itineraries
Strong proficiency with Microsoft Excel, Outlook, and spreadsheet management
Excellent organizational skills with the ability to handle multiple responsibilities and follow through on details
Comfortable working independently with minimal supervision in a small office environment
Strong communication skills and a detail-focused approach to supporting client-facing and internal activities

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:

Parttime

Work Type:

On-site work

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