Executive Assistant

• Oversee a dynamic executive calendar, arranging meetings, resolving scheduling conflicts, and aligning commitments across multiple lines of business
• Facilitate meeting preparation by assembling agendas, documenting follow-up items, and helping drive completion of next steps with internal and external partners
• Coordinate domestic and international travel plans, including itineraries, logistics, and expense documentation, while minimizing disruptions to the executive's schedule
• Partner with leaders across various business units to support priority initiatives and keep cross-functional efforts moving forward effectively
• Develop high-quality presentations, reports, and briefing documents for leadership meetings, board discussions, and stakeholder updates
• Handle confidential business information with a high degree of tact, maturity, and sound judgment
• Assist with research, special assignments, and operational projects that support executive and organizational goals
• Maintain accurate records, organized digital files, and essential documentation related to executive activity and business operations
• Recommend and implement practical improvements that strengthen communication, coordination, and administrative efficiency

• At least 5 years of experience supporting senior-level executives, ideally within a multi-company, entrepreneurial, or rapidly expanding organization
• Demonstrated ability to manage shifting priorities independently while maintaining accuracy and close attention to detail
• Strong written and verbal communication skills with the confidence to interact professionally with executives, clients, and outside partners
• Proficiency with Microsoft Office and/or Google Workspace
• familiarity with project coordination tools is an advantage
• Advanced organizational, time-management, and problem-solving capabilities
• Proven ability to handle sensitive and confidential information with discretion and integrity
• A proactive approach, with the judgment to anticipate needs and respond with urgency when priorities change

familiarity with project coordination tools

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan