Executive Assistant Job at Robert Half (Saint Paul)

Executive Assistant

Robert Half

Location:
United States , Saint Paul

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to the President and oversee various administrative tasks. This role requires exceptional multitasking skills and the ability to manage executive schedules, board governance activities, and office operations efficiently. As this is a long-term contract position based in Saint Paul, Minnesota, you will play a pivotal role in ensuring smooth organizational processes.

Job Responsibility:

Manage usernames and passwords for approximately 80 accounts, ensuring they are updated and organized for transition purposes
Prepare and organize files belonging to former staff members to facilitate onboarding for future hires
Provide direct administrative support to the President, including managing schedules, booking travel, and coordinating meetings
Create quarterly board meeting packets, take detailed meeting minutes, and distribute reminders to members about upcoming meetings
Coordinate logistical aspects of board meetings, including venue arrangements, virtual meeting setups, and catering
Oversee office operations by checking supplies, maintaining stock levels, and ensuring common areas like the breakroom are clean and well-kept
Open and sort mail and handle basic bookkeeping tasks, such as coding invoices
Ensure plants are watered and the office environment remains welcoming and organized
Prepare materials for executive meetings and assist in facilitating their smooth execution

Requirements:

Proficiency in calendar management and scheduling executive meetings
Experience in arranging travel and booking accommodations for executives
Strong skills in preparing meeting materials and taking detailed minutes
Familiarity with Microsoft 365 Enterprise for document management and communication
Basic bookkeeping knowledge, including coding invoices
Ability to coordinate catering and other logistical needs for meetings and events
Excellent organizational skills with attention to detail
Strong communication skills to liaise effectively with board members and staff

What we offer:

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Additional Information:

Job Posted:
January 26, 2026

Work Type:

On-site work

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