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Executive Assistant

https://www.randstad.com Logo

Randstad

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Location:
Australia, Brisbane

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

58.00 - 66.00 AUD / Hour
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Job Description:

Proactive Executive Assistant needed to support a dynamic state government client. Requires exceptional organisational skills, experience managing complex administrative functions, and the ability to thrive in a fast-paced environment. You'll provide high-quality support, work autonomously, and proactively resolve issues. Strong understanding of government processes is a plus.

Job Responsibility:

  • Provide comprehensive and high-level secretarial support to the client
  • Work autonomously to understand and resolve administrative and logistical challenges
  • Proactively manage the client's complex calendar, schedule meetings, prepare agendas, and develop professional presentations
  • Prepare complex administrative and Ministerial correspondence using platforms such as Mincor Neo/MECS, including drafting Ministerial Briefs, Ministerial letters, Parliamentary Questions (PPQ’s), Governor’s bi-monthly briefs, and Statements of Work
  • Undertake secretariat duties for key committees
  • Coordinate all travel arrangements, including flights, accommodation, and itineraries
  • Provide support during the Estimates process, assisting with the preparation of relevant documentation
  • Collaborate effectively with a diverse range of internal and external stakeholders, building strong working relationships
  • Ensure all tasks are completed accurately and within required timeframes, maintaining a high standard of work
  • Communicate and negotiate effectively with staff and clients at all levels, demonstrating professionalism and tact

Requirements:

  • Proven experience as an Executive Assistant, ideally within a government or similarly complex environment
  • Demonstrated ability to work proactively and independently, taking initiative to manage tasks and solve problems
  • Exceptional organisational and time management skills, with a strong ability to prioritise and manage multiple demands
  • Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a strong working knowledge of Microsoft Teams for collaboration and communication
  • Experience preparing complex correspondence and documentation, ideally within a government context. Familiarity with platforms such as Mincor Neo/MECS would be highly advantageous
  • Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional documents
  • High level of discretion and the ability to handle confidential information with sensitivity
  • Strong attention to detail and a commitment to accuracy
  • Ability to adapt to changing priorities and thrive in a dynamic environment

Nice to have:

Strong understanding of government processes

What we offer:

Health and wellbeing

Additional Information:

Job Posted:
May 27, 2025

Expiration:
May 31, 2025

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:
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