Executive Assistant Job at Legends Global (Houston)

Executive Assistant

Legends Global

Location:
United States , Houston

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Executive Assistant at NRG Park in Houston, Texas. NRG Park is in the fast lane for opportunity and excitement. We are a one-of-a-kind premier facility with four major venues within one giant park. NRG Center (one million+ sq. ft. Convention Center), NRG Stadium (home of the Houston Texans and The Houston Livestock Show & Rodeo), NRG Astrodome ('The' Astrodome), and NRG Arena. We are seeking an exceptional Executive Assistant to join our team. Under general supervision, the Executive Assistant provides a variety of administrative and operational support to the Executive Management Team of the facility. Acts as liaison between the facility and clients, ensuring all clients' requirements are met and facility rules, regulations and policies are adhered to.

Job Responsibility:

Receive, route and file incoming and outgoing correspondence and ensure timely replies and/or action
Review all correspondence to remain informed of all activities and pertinent information
Receive and screen telephone calls and visitors and provide routine information regarding events, operations, policies, and procedures
Maintain a variety of electronic and paper files and records of information such as budget, event files, expense records, service agreements and construction information
Maintain and coordinate travel arrangements and maintain daily calendar for Executive Management
Draft letters, monthly and quarterly reports, and other correspondence in a timely, accurate manner
Prioritize and respond independently and appropriately to all correspondence
Research and prepare information for comprehensive reports. Draft, proofread and process these reports and related documents
Maintain and organize executive office areas including ordering all necessary supplies and materials
Remain informed of company policies and procedures, answering related internal and external questions within authority
Monitor press releases, news articles relative to the company and facility
Organize back-up coverage among administrative team
Create and conduct training for administrative team
Manage expense reports for Executive Management
Research and handle special projects
Monitor status of permits to ensure they are kept up to date and all fees are properly applied to processed licenses and permits
Submit paperwork and enter data for various permits such as building, occupancy, fire prevention, maintenance, and waste permits
Maintain all company files relating to site plan applications, approvals, insurance, licenses and permits
Review contractor insurance certificates to ensure compliance with facility requirements
Plan and manage executive meetings including Monthly Board Meeting
Enforce building and company rules
Respond to and assist with emergencies
May perform other duties as assigned
Carry out supervisory responsibilities in accordance with all policies and applicable laws
Plan, assign, and direct work, address complaints, and resolve problems

Requirements:

Possess knowledge of the principles of facility management, building operations, maintenance, practices, and safety requirements
Work independently, exercising judgment and initiative
Work effectively under pressure and/or stringent schedule and produce accurate results
Maintain an effective working relationship with clients, employees, contractors, exhibitors, patrons, and others encountered in the course of employment
Define problems, collect data, establish facts, and draw valid conclusions
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Organize and prioritize work to meet deadlines
Follow oral and written instructions and communicate effectively with others in both oral and written form
Model exceptional teamwork and positive communication with all staff
Pleasant and helpful telephone demeanor when assisting guests, exhibitors, clients, and staff
Demonstrate knowledge in operational procedures, facility capabilities, industry terminology, and event-related services for the types of events anticipated at the facility
Possess a thorough understanding of facility's layout
Work extended and/or irregular hours including nights, weekends, and holidays, as needed
Two (2) years of college level business training and a minimum of three (3) years experience in a clerical or secretarial position
or an equivalent combination of education and experience
Previous administrative experience preferred
Strong written, verbal and computer skills
Remain flexible and adjust to situations as they occur
Work in a fast-paced environment
Operate a personal computer using Windows, Word, Excel, Filemaker Pro (Database) and other standard office equipment
Be licensed to operate a motor vehicle in the United States

Additional Information:

Job Posted:
February 20, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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