CrawlJobs Logo
Marriott Bonvoy Logo Marriott Bonvoy · Office Administration

Executive Assistant

Japan, Nikko · Job Posted July 03, 2026
Apply Position
Job Link Share

Job Description

Supports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.

Job Responsibility

  • Supports the General Manager and his/her team by completing administrative responsibilities
  • Organizing, composing and distributing correspondence to both employees and guests
  • Initial response and follow up to inquiries
  • Collecting and tracking problem resolution information
  • Assists managers in preparation of various reports and presentations
  • Assists with the design and preparation of statistical reports
  • Attends, transcribes and distributes minutes
  • Makes new files, maintains existing files
  • Maintains giveaway/donation files and assists in making reservations
  • Provides administrative support to manager/s and department
  • Composes, produces and signs correspondence on routine matters
  • Produces and distributes correspondence as required
  • Answers department phones
  • Acts as a receptionist for manager
  • Sorts and distributes mail
  • Providing services that are above and beyond for customer satisfaction and retention
  • Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers
  • Attends meetings and communicates with executive and peers as an effort to improve quality of service
  • Ensures VIP amenity requests from GM/DOPS are handled in timely manner
  • Signs for managers and release, with specific permission
  • Communicates the importance of safety procedures
  • Analyzes information and evaluating results to choose the best solution and solve problems
  • Attends meetings to plan, organize, prioritize, coordinate and manage activities
  • Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems
  • Informs and/or updates the executives and peers on relevant information in a timely manner

Requirements

  • High school diploma or GED
  • 2 years experience in the administrative assistance, clerical services, or related professional area
  • 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major
  • no work experience required
Marriott Bonvoy - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

We're partnering with our client, a prominent media company, to find a talented ...
Location
Location
United States , New York
Salary
Salary:
40.00 - 43.00 USD / Hour
onwardsearch.com Logo
Onward Search
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of administrative experience supporting executive-level staff
  • College degree required
  • Proven experience managing international travel and complex calendars
  • Proficiency with Google suite and quick learner of internal systems
  • Excellent communication skills, emotional intelligence, judgment, and confidentiality
Job Responsibility
Job Responsibility
  • Manage and prioritize the executive's calendar, including scheduling appointments and avoiding conflicts
  • Prepare and organize materials for meetings, ensuring all relevant information is ready in advance
  • Coordinate logistics for meetings, events, and team activities, including securing venues and arranging catering
  • Make domestic and international travel arrangements with detailed itineraries
  • Handle confidential information, process expenses, and support office tasks such as report creation and supply reordering
What we offer
What we offer
  • Medical, Dental, and Vision Insurance
  • Life Insurance
  • 401(k) Program
  • Commuter Benefit
  • eLearning and Ongoing Training
  • Education Reimbursement
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced and resourceful Executive Assistant to provide...
Location
Location
United States , Pasadena
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience in an executive assistant or comparable administrative support role
  • Bilingual proficiency in Mandarin and English with strong written and verbal communication skills
  • High school diploma or equivalent required
  • a bachelor's degree in Business Administration, Economics, Finance, or a related field is preferred
  • Advanced skills in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
  • Solid understanding of office operations, administrative practices, and executive-level support responsibilities
  • Proven ability to manage time effectively, balance multiple priorities, and meet deadlines in a fast-paced environment
  • Strong attention to detail, sound judgment, and problem-solving skills when handling sensitive or complex matters
  • Detail-oriented, adaptable, and self-directed approach with the ability to maintain confidentiality at all times
Job Responsibility
Job Responsibility
  • Provide day-to-day executive support by anticipating priorities, tracking deliverables, and helping the Senior Manager stay focused on critical business needs
  • Oversee a demanding schedule by organizing appointments, adjusting meetings as priorities shift, and managing email flow through Microsoft Outlook
  • Arrange internal and external meetings, team functions, and both domestic and international travel with careful attention to timing, logistics, and accuracy
  • Develop business materials such as presentations, reports, summaries, and charts to support communication and decision-making
  • Gather information from multiple departments to assemble sensitive reports and ensure materials are complete, accurate, and delivered on time
  • Maintain organized records, correspondence, meeting notes, and other administrative documentation in a thorough and confidential manner
  • Partner with cross-functional teams on special assignments and provide additional administrative support as business needs evolve
What we offer
What we offer
  • Medical
  • vision
  • dental
  • life and disability insurance
  • Company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , San Francisco
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in an administrative or executive support role
  • Proven ability to manage multiple priorities simultaneously while maintaining strong attention to detail and professionalism
  • Excellent verbal and written communication skills with the ability to interact effectively across teams and seniority levels
  • Demonstrated discretion in handling confidential, sensitive, and non-public information
  • Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, along with the ability to learn internal systems quickly
  • Highly organized, self-directed, and effective at managing time in a dynamic work environment
  • Willingness to adjust schedules as needed, including supporting urgent requests outside standard business hours or on weekends
Job Responsibility
Job Responsibility
  • Provide administrative support to senior executives, including coordinating complex domestic and international travel plans and preparing detailed itineraries for business and personal schedules
  • Prepare and submit expense reports by collecting receipts, tracking outstanding documentation, and ensuring timely and accurate processing
  • Arrange on-site meetings by securing conference space, organizing meals or refreshments, and partnering with technical support teams to ensure smooth execution
  • Coordinate logistics for off-site events, dinners, multi-day programs, and speaking engagements, including venue needs, audiovisual setup, catering, and related event details
  • Handle document production and special printing requests while ensuring materials are organized, accurate, and delivered on time
  • Partner with other administrative team members to maintain an orderly, detail-oriented, and welcoming office and kitchen environment
  • Respond to ad hoc assignments and shifting business needs with flexibility, sound judgment, and a service-oriented approach
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Thousand Oaks
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in an executive assistant or closely related administrative support role
  • Demonstrated ability to manage calendars with a high degree of accuracy and discretion
  • Experience booking and coordinating business travel arrangements for executives or senior leaders
  • Strong organizational skills with the ability to manage multiple priorities at the same time
  • Clear written and verbal communication skills for working with internal and external stakeholders
  • Proficiency with standard office productivity tools used for scheduling, communication, and document preparation
  • Ability to maintain confidentiality and exercise sound judgment in a detail-focused setting
Job Responsibility
Job Responsibility
  • Calendar management and executive support
  • Create pitch decks, presentations, and sponsorship materials
  • Assist with event planning and sponsorship outreach
  • Support social media content creation
  • General project coordination and administrative support
What we offer
What we offer
  • medical
  • vision
  • dental
  • life insurance
  • disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right
New

Executive Assistant

Executive Assistant for Pharma Services & Global Markets - San Juan Capistrano, ...
Location
Location
United States , San Juan Capistrano
Salary
Salary:
29.90 - 44.86 USD / Hour
questdiagnostics.com Logo
Quest Diagnostics
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Five (5) to eight (8) years of relevant administrative experience
  • Proper telephone etiquette to handle inquiries
  • Knowledge of operating office equipment
  • Excellent interpersonal and communication skills (oral and written)
  • Intermediate to advanced computer skills (Word, Excel, PowerPoint)
  • Ability to multi-task and work in a fast-paced environment
  • Strong organizational skills
  • Ability to analyze and solve problems
  • Ability to maintain professional and tactful manner in stressful situations
  • Exhibit comfortable interaction with employees at all levels of the organization
Job Responsibility
Job Responsibility
  • Ensure that administrative tasks are done in an effective and efficient manner
  • Screen and prioritize communications and opportunities from external and internal sources
  • Schedule meetings, appointments and maintain calendars
  • Arrange and prepare materials for staff and other meetings
  • Take notes and minutes in meetings
  • Prepare communications and documents, such as memos, emails, invoices and other correspondence
  • Assist leader with assigned projects
  • Create and run reports
  • Research and book travel arrangements
  • Complete expense reports
What we offer
What we offer
  • Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
  • Best-in-class well-being programs
  • Annual, no-cost health assessment program Blueprint for Wellness
  • healthyMINDS mental health program
  • Vacation and Health/Flex Time
  • 6 Holidays plus 1 MyDay off
  • FinFit financial coaching and services
  • 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
  • Employee stock purchase plan
  • Life and disability insurance, plus buy-up option
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , Memphis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate or Bachelor's degree
  • at least 3 years of related administrative support experience preferred
  • previous experience supporting senior leadership, with nonprofit exposure preferred
  • strong ability to manage complex calendars, coordinate travel, and oversee multiple tasks with changing deadlines
  • excellent interpersonal skills and a detail-oriented communication style
  • advanced proficiency with Microsoft Office applications and confidence working with databases and reporting tools
  • demonstrated strength in organization, follow-up, independent problem-solving, and attention to detail
  • high level of written communication ability, including proofreading, grammar, and document preparation
  • ability to remain flexible, exercise sound judgment, and perform effectively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Coordinate the Executive Director’s schedule by arranging meetings, resolving calendar conflicts, sending reminders, and tracking next steps after appointments and discussions
  • Build reliable administrative processes that keep projects moving forward, including monitoring deadlines, checking status updates, and following up on open items across departments
  • Prepare reports, dashboards, presentation materials, and business documents that support leadership meetings, donor conversations, and board activities
  • Welcome visitors and donors meeting with the Executive Director, while also organizing meeting logistics such as room setup, refreshments, and lunch arrangements
  • Support recurring staff and board meetings by managing schedules, developing agendas, documenting discussion notes, distributing materials, and maintaining official records
  • Handle travel coordination and related administrative details for the Executive Director and staff, including reservations, registrations, receipt tracking, and reimbursement documentation
  • Assist with donor relations and development efforts by recording interactions in the donor database, coordinating personalized acknowledgements, and helping with fundraising events and campaign materials
  • Provide grant and contract administration support by scheduling review meetings, tracking deadlines, gathering required documents, securing signatures, and filing completed agreements
  • Maintain organized electronic and physical records, update training logs and timesheets, and help improve shared folder structure for better efficiency and accessibility
  • Review written materials for accuracy, formatting, and grammar before distribution to internal and external stakeholders
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
  • Parttime
Read More
Arrow Right
New

Executive Assistant

We are partnering with a respected higher education organization in Pittsburgh t...
Location
Location
United States , Pittsburgh
Salary
Salary:
30.00 - 33.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree preferred or equivalent professional experience
  • 5+ years of executive-level administrative support experience
  • Exceptional written and verbal communication skills
  • Strong calendar management, scheduling, and coordination experience
  • Experience supporting senior executives, c-suite leaders, or boards preferred
  • Advanced Microsoft Office skills, including PowerPoint
  • Proven ability to manage multiple priorities and meet deadlines
  • Strong attention to detail, professionalism, and problem-solving abilities
  • Ability to work independently, take ownership of tasks, and exercise sound judgment
  • Experience in higher education or a complex organizational environment is a plus
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior leadership
  • Manage complex calendars, scheduling, and meeting coordination
  • Arrange travel and oversee logistics for executive events and meetings
  • Draft, edit, and proofread professional correspondence, reports, presentations, and memos
  • Prepare meeting materials, presentations, and executive briefing documents
  • Support board and committee activities, including meeting preparation and follow-up
  • Serve as a liaison between executive leadership and internal/external stakeholders
  • Coordinate special projects, events, and organizational initiatives
  • Maintain confidential records and handle sensitive information with discretion
  • Assist with office operations, reporting, and administrative processes as needed
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

A family-owned real estate company specializing in property ownership, leasing, ...
Location
Location
United States , Coral Gables
Salary
Salary:
60000.00 - 67000.00 USD / Year
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience as an Executive Assistant, Legal Assistant, or in Property Management
  • Knowledge of eviction processes preferred (training available)
  • Experience with e-filing in state court strongly preferred
  • Strong attention to detail and high level of accuracy
  • Excellent organizational and multitasking skills
  • Ability to work independently and take initiative
  • Strong communication and problem-solving skills
  • Reliable and professional demeanor
Job Responsibility
Job Responsibility
  • Provide direct administrative support to the two owners
  • Assist property managers with tenant and property-related matters
  • Coordinate rent collection and follow up on outstanding balances re residential properties
  • Handle tenant communications and resolve property-related issues
  • Assist with eviction processes (training provided if needed)
  • Prepare and manage legal documents related to evictions
  • Perform e-filing in state court (required)
  • Maintain organized records and documentation
  • Ensure accuracy in all tasks to avoid costly errors
What we offer
What we offer
  • Parking included
  • potential stipend for health insurance may be considered
  • Fulltime
Read More
Arrow Right