Executive Assistant Job at Robert Half (Grand Canyon)

Executive Assistant

Robert Half

Location:
United States , Grand Canyon

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a skilled Executive Assistant to provide high-level administrative support in Grand Canyon, Arizona. This Contract to permanent position involves managing critical organizational tasks, supporting executive operations, and ensuring seamless coordination across various activities. The ideal candidate will excel in handling schedules, preparing materials, and facilitating communication with internal and external stakeholders.

Job Responsibility:

Manage executive calendars by scheduling meetings, appointments, and events to ensure optimal time management
Coordinate travel arrangements, including booking flights, accommodations, and transportation for executives
Prepare and organize meeting materials such as agendas, briefing notes, and research documents for staff, Board members, and donors
Draft and oversee executive correspondence, acting as a liaison between internal departments and external partners
Assist in planning and executing virtual and in-person events, including fundraising and donor engagement activities
Organize and manage quarterly and special Board and Committee meetings, including agenda creation, material preparation, and minute-taking
Attend all Board and committee meetings to record and distribute accurate minutes
Maintain historical records of Board and Committee proceedings using tools like Board Effect
Support governance processes by tracking member terms, collecting annual forms, and managing charters, policies, and orientation materials
Collaborate with leadership to facilitate Board recruitment, onboarding, and engagement efforts

Requirements:

Proven experience in calendar management and executive scheduling
Strong ability to coordinate and arrange complex travel plans
Proficient in preparing meeting materials and presentations for high-level stakeholders
Excellent written and verbal communication skills for drafting correspondence and liaising with diverse audiences
Experience planning and executing events, including virtual and in-person formats
Familiarity with Board governance processes, including recruitment and onboarding
Ability to manage multiple projects and prioritize tasks effectively
Knowledge of nonprofit operations, particularly within 501(c)(3) organizations

What we offer:

medical, vision, dental, and life and disability insurance
company 401(k) plan

Additional Information:

Job Posted:
March 14, 2026

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