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We are currently seeking candidates for an Administrative Office Assistant opportunity with a highly successful organization based in Fort Lauderdale, FL. The Executive Assistant will provide high-level administrative support to senior leadership and will be responsible for managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, maintaining vendor relationships, and assisting with day-to-day office operations. The ideal candidate will have 3–4+ years of administrative experience within a professional services environment and demonstrate exceptional organizational and communication skills. This is a 1-3+ month contract opportunity, paying between $30-$40/hour (depending on experience).
Job Responsibility
Manage complex calendar scheduling and coordination through Microsoft Outlook
Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
Lead the planning and execution of meetings and events, ensuring all logistics and materials are prepared in advance
Prepare high-quality, detail-oriented materials, including client reports, presentations, and meeting preparation packets
Manage internal and external communications while building and maintaining strong relationships with clients, vendors, and cross-functional teams
Support new hire onboarding processes and logistics, including coordinating and ordering necessary equipment
Maintain and update accurate information across internal systems and databases
Process and manage expense reports in a timely and accurate manner
Provide support on special projects and additional administrative initiatives as needed
Requirements
3–5+ years of administrative experience within a professional services environment required
Bachelor's degree required
Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization
Proven ability to manage competing priorities and adapt to changing deadlines in a fast-paced environment
Strong organizational, time-management, and prioritization skills with exceptional attention to detail
Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Ability to work both independently and collaboratively while maintaining a high level of professionalism and confidentiality