Executive Assistant

• Provide executive-level administrative support to the CFO and General Counsel
• Manage heavy calendar scheduling
• Prepare executives for meetings by proactively organizing materials and logistics
• Coordinate limited domestic and international travel
• Process and reconcile expense reports using Concur
• Assist with document management, systems coordination, and software applications related to Finance
• Support Legal workflows including proofreading, editing, and document preparation
• Draft, edit, and format materials using Word, Excel, PowerPoint, and Outlook
• Serve as a professional front-of-house presence during meetings
• Prepare and clear conference rooms, including catering and AV coordination
• Participate in shared reception, kitchen, and pantry coverage as part of a team rotation
• Provide backup coverage for other Executive Assistants
• Assist with birthdays, celebrations, and internal events

• 5+ years of experience in an Executive Assistant or administrative support role
• Bachelor's degree required
• Strong organizational skills with exceptional attention to detail
• Professional, warm, and approachable demeanor with strong executive presence
• Comfortable working in a client-facing environment and hosting meetings
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience with Concur preferred
• Team-oriented mindset with a willingness to jump in wherever needed

Experience with Concur

• Discretionary bonus
• Medical and dental coverage with low employee contribution
• Vision fully covered
• Commuter benefits fully covered up to $127/month
• PTO package
• Half-day Summer Fridays between Memorial Day and Labor Day