Executive assistant

• Administrative Support: Manage the calendar, appointments, and correspondence for senior executives. Prepare reports, presentations, and meeting agendas
• Meeting Coordination and Minutes: Organize and schedule meetings, ensure smooth execution, and take detailed minutes. Distribute action points and follow up on their implementation
• Travel Arrangements: Organize international and domestic travel arrangements, including flights, accommodations, and itineraries
• Document Management: Handle sensitive documents such as contracts, shipping agreements, and vessel certifications. Maintain organized filing systems for easy access and retrieval
• Communication Management: Act as a liaison between executives and internal/external stakeholders, ensuring smooth and professional communication
• Event Planning: Organize meetings, conferences, and company events, ensuring all logistics are professionally handled
• Expense Tracking: Monitor and reconcile executive expenses, ensuring compliance with company policies

• Minimum 3-5 years in a similar role, preferably in the shipping or maritime industry
• Ability to work under pressure
• Strong problem-solving skills
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills in English
• Attention to detail and ability to handle confidential information
• Proactive mindset
• university/College Degree
• excellent command (verbal and written) of the English language, preferably native
• good knowledge of Ms Office
• familiarity with maritime industry practices, shipping terms, and documentation is highly desirable

familiarity with maritime industry practices, shipping terms, and documentation is highly desirable