Executive Assistant, Robert Half

Robert Half

Location:
United States, San Diego

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

Robert Half is seeking a highly-skilled and resourceful Executive Assistant to provide high-level administrative support to a senior executive or leadership team within a fast-paced, dynamic organization. The ideal candidate is proactive, detail-oriented, and adept at prioritizing tasks to ensure day-to-day operations run smoothly.

Job Responsibility:

Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements, both domestic and international
Prepare, edit, and organize professional correspondence, reports, presentations, and other communications
Serve as a gatekeeper, handling incoming calls, emails, and meeting requests for the executive
Plan and coordinate events, conferences, and other leadership engagements, ensuring a seamless experience
Handle confidential and time-sensitive information with discretion and professionalism
Conduct research and compile data to support executive decision-making and project planning
Liaise between internal departments and external stakeholders on behalf of the executive
Oversee special projects, ensuring timely completion and adherence to organizational goals
Provide mentoring or guidance to junior administrative staff, as necessary

Requirements:

5+ years of experience as an administrative or executive assistant supporting senior management
Bachelor’s degree in Business Administration, Communications, or a related field preferred
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools like Zoom, Slack, or project management platforms (e.g., Trello, Asana)
Exceptional verbal and written communication skills, including professional correspondence and interpersonal interactions
Outstanding time management abilities with a proven track record of successfully managing complex schedules and prioritizing tasks
Strategic thinker who can troubleshoot issues and handle situations independently

Nice to have:

Certified Administrative Professional (CAP) or Microsoft Office Specialist certifications
Experience coordinating events or managing logistics for senior-level meetings
Experience supporting cross-functional projects or managing workflow automation tools

What we offer:

Access to top jobs
competitive compensation
medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan
free online training

Additional Information:

Job Posted:
October 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Executive Assistant