Executive Assistant Job at High Point Travel (Dallas)

Executive Assistant

High Point Travel

Location:
United States , Dallas ▼
Plano

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This is a senior administrative role that supports executive leadership, manages internal coordination, and helps maintain operational and cultural excellence. This role is ideal for someone who enjoys creating structure, supporting leaders, and contributing to a healthy team culture. This is NOT a personal assistant role (no personal errands, no on-call expectations). This is a professional, in-office leadership support position.

Job Responsibility:

Manage executive team calendars and internal meeting cadence
Prepare and distribute meeting agendas
Track action items and follow-up
Assist CEO with weekly priority tracking
Draft internal communications as needed
Plan and execute staff events (Annual meetings, Christmas party, Service events, Staff Lunches, Family Events)
Coordinate vendor and partner gatherings
Manage swag design and orders
Create and support fun culture building initiatives for the staff
Post job openings and coordinate interview scheduling
Manage new hire onboarding logistics
Coordinate insurance enrollments and benefits documentation
Manage conference registrations and travel logistics
Track related expenses
Coordinate materials and follow-up
Supply ordering and vendor coordination
Building maintenance requests
Internal documentation support
Assist with digital employee handbook development
Help organize online media and FAQ resources
Support other one-time operational improvement projects

Requirements:

Motivated by High Point’s relational and mission-driven culture
Required: 2+ years of experience in executive assistant or senior administrative roles
Comfortable identifying needs and taking initiative without constant direction
Highly organized and detail-oriented
Proactive and self-starting
Comfortable managing leadership schedules and priorities
Strong written and verbal communicator
High emotional intelligence and discretion
Able to manage multiple workstreams calmly

Nice to have:

Preferred: 3–7+ years supporting senior leadership
Bonus: Marketing and social media experience

What we offer:

Health, dental, vision
401(k) matching
PTO and holidays
Company laptop
Travel industry perks

Additional Information:

Job Posted:
March 21, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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