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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Winter Park

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Job Responsibility:

  • Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents
  • Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively
  • Handle sensitive and confidential matters with the utmost discretion and sound judgment
  • Manage extremely complex and dynamic calendars across multiple executives and time zones
  • Strategically prioritize meetings, travel, and commitments to align with business objectives
  • Prepare executives with agendas, materials, and relevant background information in advance
  • Independently arrange and manage complex domestic and international travel
  • Create detailed travel itineraries including flights, accommodations, transportation, and schedules
  • Serve as the primary contact for travel changes or issues before and during trips
  • Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions
  • Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up
  • Collaborate with internal teams and external vendors to ensure seamless execution
  • Manage and prioritize executive inboxes using independent judgment
  • Draft, edit, and respond to high-level correspondence on behalf of executives
  • Serve as a liaison between executives and internal and external stakeholders
  • Track action items, projects, and deliverables on behalf of executive leadership
  • Prepare reports, presentations, and briefing materials as requested
  • Process expenses, assist with budget tracking, and maintain organized records
  • Support special initiatives and cross-functional projects as assigned

Requirements:

  • 10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team
  • Demonstrated experience supporting multiple executives simultaneously
  • Proven expertise in calendar management, travel coordination, and executive event planning
  • Exceptional organizational, communication, and time-management skills
  • High level of professionalism, discretion, emotional intelligence, and sound judgment
  • Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
  • 5+ years executive/administrative support experience

Nice to have:

  • Experience in a multi-regional or matrixed organization
  • Experience supporting board meetings and executive leadership events
  • Familiarity with expense management, CRM, and travel booking platforms
  • Ability to work flexible hours to support executive schedules
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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