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Randstad Logo Randstad · Office Administration

Executive Assistant

India, Delhi · Job Posted July 06, 2026
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Job Description

We are seeking a highly organized and proactive Executive Assistant (EA) to support senior leadership in a dynamic and fast-paced environment. The EA will manage administrative tasks, coordinate meetings, and facilitate seamless communication across departments. The ideal candidate will be detail-oriented, capable of handling multiple priorities, and have excellent communication and organizational skills.

Job Responsibility

  • Calendar Management: Effectively manage the executives calendar, including scheduling meetings, conference calls, and appointments
  • Travel Arrangements: Organize domestic and international travel plans, including flights, accommodation, and itineraries
  • Communication Management: Act as the first point of contact for internal and external communications, screening calls, emails, and other correspondence
  • Document Preparation: Prepare, edit, and review reports, presentations, and other documents for meetings and presentations
  • Meeting Coordination: Plan and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
  • File and Record Maintenance: Develop and maintain an efficient documentation and filing system, ensuring confidential materials are securely stored
  • Project Support: Assist in managing various projects, including tracking timelines, coordinating with team members, and providing status updates
  • Client Relationship Management: Liaise with key stakeholders and clients on behalf of the executive, ensuring smooth communication and relationship management
  • Office Coordination: Collaborate with the office staff to ensure the office runs smoothly, including ordering supplies, maintaining equipment, and addressing any administrative issues

Requirements

  • Bachelor's degree in Business Administration or a related field
  • Minimum 3-5 years of experience as an Executive Assistant or in a similar role, supporting senior leadership
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time-management skills with the ability to multitask and prioritize tasks
  • Ability to handle confidential information with discretion and professionalism
  • Proactive, self-motivated, and capable of working independently
  • Strong interpersonal skills and the ability to build positive relationships with stakeholders

Nice to have

  • Experience in coordinating travel arrangements and managing complex schedules
  • Familiarity with project management tools and techniques
  • Prior experience in managing administrative functions in a fast-paced environment
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