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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Austin

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client is seeking a proactive and highly organized Executive Assistant to provide high-level support to senior leadership. This role plays a critical part in keeping executives aligned, calendars running smoothly, and daily operations efficient. The ideal candidate thrives in a fast-paced environment, anticipates needs, and manages competing priorities with discretion and professionalism.

Job Responsibility:

  • Manage and optimize executive calendars to align with business priorities
  • Coordinate complex internal and external meetings
  • Proactively adjust schedules to accommodate urgent or last-minute changes
  • Prepare and distribute meeting agendas, materials, and reminders
  • Track action items and follow up to ensure timely completion
  • Serve as the primary day-to-day administrative point of contact for senior leaders
  • Draft, format, and edit correspondence, reports, and presentations
  • Screen calls and manage correspondence to ensure timely communication
  • Prepare meeting materials, take notes, and summarize key takeaways
  • Support onboarding for new hires, including equipment, system access, and workspace coordination
  • Maintain organized digital and physical records
  • Coordinate domestic and international travel, including itineraries and accommodations
  • Assist with logistics for company events, team offsites, and conferences
  • Liaise with vendors and service providers to support seamless execution
  • Assist with expense reporting, invoice tracking, and basic financial administration
  • Support day-to-day office operations, including supplies, access management, and vendor coordination

Requirements:

  • Strong ability to stay organized and manage details across multiple priorities
  • Excellent communication skills, both written and verbal
  • Comfortable working in a fast-paced, evolving environment
  • Demonstrated discretion when handling confidential information
  • Proficiency with Microsoft Office and general workplace tools
  • Experience coordinating travel and working with vendors or service providers
  • Quick learner with a high level of comfort adopting new systems and technology
  • Willingness to travel occasionally in support of business needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

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