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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Mendota Heights · Job Posted June 28, 2026
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Job Description

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Job Responsibility

  • Preparing financial statements, reports, memos, invoices letters, and other documents
  • Answering phones and routing calls to the correct person or taking messages
  • Handling basic bookkeeping tasks
  • Filing and retrieving corporate records, documents, and reports
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
  • Helping prepare for meetings
  • Accurately recording minutes from meetings
  • Greeting visitors and deciding if they should be able to meet with executives
  • Using various software, including word processing, spreadsheets, databases, and presentation software
  • Reading and analyzing incoming memos, submissions, and distributing them as needed
  • Making travel arrangements for executives
  • Performing office duties that include ordering supplies and managing a records database
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence
  • Provide general administrative support

Requirements

  • Proven experience as an executive assistant supporting C-Suite level leaders
  • In-depth understanding of entire MS Office suite
  • High school diploma
  • Ability to organize a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional level verbal and written communications skills
  • Experience as a virtual assistant

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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