Executive Assistant Jobs

Robert Half

Location:
United States, Chicago

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in Chicago, Illinois. This is a long-term contract position that requires a sharp individual who excels in managing schedules, coordinating travel, and anticipating needs in a dynamic environment. The ideal candidate is forward-thinking and thrives in a fast-paced, growing organization.

Job Responsibility:

Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
Prepare and refine presentations for executive meetings using Microsoft PowerPoint
Assist in planning and executing high-level events, such as conferences and executive gatherings
Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups
Proactively anticipate needs and address scheduling conflicts or changes with efficiency
Collaborate with internal teams to gather and organize information for executive decision-making
Utilize tools like Outlook and Slack to streamline communication and task management
Maintain and organize expense reports, ensuring accuracy and timely submissions
Support additional administrative tasks as needed to enhance executive operations

Requirements:

Proven experience as an Executive Assistant or in a similar role supporting senior leadership
Strong proficiency in calendar management and travel coordination
Expertise in Microsoft PowerPoint with the ability to create compelling presentations
Exceptional organizational skills and attention to detail
Ability to work effectively in a hybrid environment, including in-office presence as required
Familiarity with tools such as Outlook, Slack, and Microsoft Office Suite
Demonstrated ability to handle ambiguity and adapt to changing priorities
Proactive mindset with excellent communication and interpersonal skills

What we offer:

Medical, vision, dental, and life and disability insurance
401(k) plan

Additional Information:

Job Posted:
September 05, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Executive Assistant