Executive Assistant Job at Robert Half (Tustin)

Executive Assistant

Robert Half

Location:
United States , Tustin

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

Save Job

Apply Position

Job Description:

We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in a fully remote environment. This Long-term Contract position is based in Tustin, California, and requires an experienced, detail-oriented individual who can manage competing priorities while partnering with executives across multiple U.S. time zones, with strongest alignment to Mountain Time availability preferred. The ideal candidate brings previous experience supporting C-suite leaders and is confident handling sensitive matters, complex scheduling, and high-level coordination with discretion and accuracy.

Job Responsibility:

Provide comprehensive administrative and operational support to executive leaders, ensuring day-to-day activities run smoothly and efficiently
Oversee complex calendars across multiple time zones, arranging meetings, appointments, and leadership commitments with careful attention to priority and timing
Coordinate business travel from start to finish, including itineraries, reservations, and related logistics for executive schedules
Develop meeting materials such as agendas, presentations, and reports to help leaders prepare for internal and external discussions
Monitor key deadlines, action items, and shifting priorities, following up proactively to keep leadership initiatives on track
Manage sensitive communications and correspondence with a high level of judgment and confidentiality
Organize virtual and in-person meetings by handling scheduling details, room coordination, and technology readiness
Assist with the compilation and formatting of executive documents and leadership-facing materials as needed

Requirements:

Prior experience providing direct support to C-suite or other senior executive leadership is required
Demonstrated strength in calendar management, meeting coordination, and executive-level scheduling
Hands-on experience arranging business travel and managing detailed itineraries
Excellent written and verbal communication skills with a strong, detail-oriented presence
Ability to handle confidential information with discretion and sound judgment
Strong organizational skills with the ability to manage multiple priorities and deadlines effectively
Comfortable working remotely while supporting executives across Eastern and Mountain time zones, with availability aligned primarily to Mountain Time hours preferred

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan
free online training
competitive compensation

Additional Information:

Job Posted:
May 11, 2026

Work Type:

Remote work

Robert Half - All Job Offers

Job Link Share: