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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Commerce · Job Posted June 28, 2026
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Job Description

We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in Commerce, California. This Contract position is ideal for a highly organized individual who can keep executive priorities on track, manage competing demands, and communicate effectively across teams. The role calls for sound judgment, attention to detail, and the ability to handle confidential matters with discretion while supporting daily operations and special assignments.

Job Responsibility

  • Coordinate executive calendars by arranging appointments, prioritizing scheduling needs, and resolving conflicts across multiple commitments
  • Plan meetings and events by securing logistics, preparing agendas, assembling materials, and documenting key discussion points and follow-up items
  • Organize business travel, expense-related documentation, and related arrangements using tools such as Concur when needed
  • Draft, proofread, and format presentations, reports, and business correspondence for internal and external audiences
  • Serve as a central point of contact between senior leaders and departments, clients, or partners to support timely communication and alignment
  • Maintain accurate digital and physical records so important documents remain accessible, current, and properly organized
  • Protect sensitive information by exercising discretion and following appropriate confidentiality standards in all interactions
  • Assist with research, reporting, and special projects that support executive decision-making and broader business objectives

Requirements

  • At least 3 years of experience in an Executive Assistant or comparable high-level administrative support role
  • Strong verbal and written communication skills with the ability to interact professionally with leadership and stakeholders
  • Demonstrated ability to manage calendars, correspondence, conference calls, and shifting priorities with accuracy and efficiency
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
  • Excellent organizational skills, sound judgment, and the ability to work independently in a fast-paced environment
  • Bachelor’s degree is preferred but not required

Nice to have

  • Experience using business support tools such as Cisco Webex Meetings, Concur, CRM platforms, or related systems is preferred
  • Prior exposure to systems such as ADP, Kronos Timekeeping System, or About Time is a plus

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
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