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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Norton Shores, Michigan

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Executive Assistant to join our team in Norton Shores, Michigan. This long-term contract position offers an opportunity to contribute to a variety of office tasks while supporting the sales team and maintaining efficient operations. If you are detail-oriented and thrive in a fast-paced environment, this role is ideal for you.

Job Responsibility:

  • Manage and organize files to ensure accurate record-keeping and easy retrieval
  • Provide administrative support to the sales team, including preparing documents and maintaining schedules
  • Handle marketing updates and ensure timely communication of changes
  • Perform receptionist duties, such as greeting visitors and answering inbound calls
  • Scan and digitize documents for efficient storage and access
  • Assist with general clerical tasks to maintain smooth office operations
  • Coordinate with team members to ensure deadlines and priorities are met
  • Address inquiries promptly and professionally to maintain positive relationships with clients and colleagues
  • Maintain a clean and organized workspace, fostering a productive environment

Requirements:

  • Proven experience in administrative duties, including handling inbound calls and greeting visitors
  • Proficiency in scanning and digitizing documents for electronic storage
  • Strong organizational skills to manage files and support multiple tasks efficiently
  • Excellent communication skills, both verbal and written, to interact with team members and clients
  • Ability to perform clerical tasks accurately and with attention to detail
  • Familiarity with office equipment and basic computer applications
  • Adaptability to handle a variety of responsibilities in a fast-paced setting
  • A proactive attitude and willingness to collaborate with others to achieve team goals

Nice to have:

  • Concur use for review of multiple expense reports
  • PowerPoint presentation creation
  • Financial acumen
  • Create Excel spreadsheet with formulas
  • Coordinating and Booking schedules, hotels, cars, flights, meetings
  • Ability to work confidently for a President
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in company 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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