Executive Assistant

• Manage and maintain the Executive Director's calendar, including scheduling appointments, meetings, and events
• Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
• Prepare materials such as PowerPoint presentations, briefings, and research for meetings and special projects
• Serve as the primary liaison and gatekeeper for the Executive Office, ensuring smooth communication and prioritization of tasks
• Organize and support board meetings, including preparing agendas and taking minutes
• Handle confidential and sensitive matters with discretion and professionalism
• Track and process expense reports for the Executive Office, ensuring accuracy and timeliness
• Conduct research for special projects and provide detailed summaries and recommendations
• Assist with event planning and logistical coordination for various organizational initiatives

• Minimum of 3 years of experience providing support to C-suite executives
• Bachelor's degree from an accredited institution is required
• Proficiency in Microsoft Office Suite, including advanced skills in PowerPoint, Word, Outlook, and Excel
• Demonstrated expertise in calendar management and coordinating travel arrangements
• Exceptional written and verbal communication skills
• Strong organizational skills with the ability to prioritize tasks effectively
• Stable work history showcasing reliability and professionalism

Experience in a nonprofit or mission-driven organization is highly desirable

• competitive compensation
• excellent benefits
• medical, vision, dental, and life and disability insurance
• company 401(k) plan
• free online training