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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , San Francisco

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision.

Job Responsibility:

  • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments
  • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings
  • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting
  • Oversee confidential communications and document preparation with a high level of attention to detail
  • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination
  • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects
  • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership
  • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail
  • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication

Requirements:

  • A minimum of 3–5 years of experience as an Executive Assistant or in a similar administrative role, preferably within detail-oriented services, accounting, or legal environments
  • Associate’s or bachelor’s degree is preferred
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Exceptional organizational and time-management skills with the ability to handle multiple priorities effectively
  • Strong verbal and written communication skills, demonstrating a high standard in all interactions
  • High level of discretion and ability to manage sensitive and confidential information
  • Self-motivated and capable of working independently while fostering teamwork and collaboration
  • Adaptable to fast-paced environments and able to meet tight deadlines with efficiency and precision
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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