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We are looking for a motivated and detail-oriented Executive Assistant to support an Executive in Corporate Communications. In this contract to permanent position, you will provide high-level administrative support to the Head of Communication, ensuring efficient management of their daily activities and office operations. This role offers a fantastic opportunity for candidates at the entry level who are eager to gain valuable experience in a dynamic and fast-paced environment. This role is ideal for a recent college grad who possesses excellent attention to detail skills and has strong proofreading skills. You will thrive in a fast-paced environment, and take pride in your work.
Job Responsibility:
Manage complex calendars, including scheduling and coordinating meetings, appointments, and events
Arrange travel plans, including booking flights, accommodations, and transportation for business trips
Coordinate executive meetings by preparing agendas, taking minutes, and ensuring follow-up actions are completed
Serve as a reliable point of contact for internal and external communications on behalf of the executive
Handle sensitive information with the utmost professionalism and confidentiality
Assist with the preparation of reports, presentations, and other documentation as needed
Collaborate with other team members to ensure seamless office operations
Respond promptly to requests and proactively address administrative needs
Support the executive in prioritizing tasks and managing deadlines effectively
Requirements:
Bachelor’s degree or equivalent education preferred
Strong organizational skills with the ability to multitask and prioritize effectively
Excellent communication skills, both written and verbal
Proficiency in managing calendars and scheduling appointments
Experience arranging travel plans, including flights and accommodations
Ability to work under pressure and adapt to changing priorities
High level of professionalism and discretion when handling sensitive information
Proficiency in Microsoft Office Suite and other relevant software tools
What we offer:
medical, vision, dental, and life and disability insurance