Executive Assistant Job at Robert Half (Monterey)

Executive Assistant

Robert Half

Location:
United States , Monterey

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for an experienced Executive Assistant to provide high-level support in a part-time Contract position based in Monterey, California. This opportunity is ideal for someone who brings strong judgment, exceptional organization, and the ability to stay ahead of shifting priorities in a mission-driven nonprofit environment. The role is primarily remote but requires a local candidate who can occasionally connect in person with leadership and team members in Monterey as needed.

Job Responsibility:

Manage a complex calendar for executive leadership, coordinating meetings across changing schedules and multiple time zones
Arrange travel plans, prepare itineraries, and handle related logistics to ensure smooth business trips and executive availability
Support executive meetings by organizing agendas, materials, scheduling details, and follow-up actions
Serve as a reliable partner to leadership by anticipating needs, tracking priorities, and helping maintain momentum on key activities
Coordinate communication with internal team members and external contacts in a clear and timely manner
Maintain organized records, documents, and administrative workflows using Google Workspace and related tools
Assist with special projects tied to the organization’s work in areas such as farms, ocean, and housing initiatives
Participate in occasional in-person meetings in Monterey with the Executive Director or other staff when needed

Requirements:

At least 3 years of executive-level or senior administrative support experience
4+ years is strongly preferred
Demonstrated ability to manage calendars, travel coordination, and executive meeting logistics with accuracy and discretion
Strong organizational skills with the flexibility to adapt quickly as priorities shift
Proficiency with Google Workspace, including Gmail, Google Calendar, and document collaboration tools, along with working knowledge of Excel
Excellent written and verbal communication skills and a detail-oriented, experienced approach to stakeholder interactions
Ability to work independently, follow through on commitments, and proactively identify next steps
Associate or bachelor’s degree preferred
Must be based near Monterey, California to support occasional in-person collaboration

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
May 06, 2026

Employment Type:

Parttime

Work Type:

Remote work

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