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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Kalamazoo

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, handle sensitive information with discretion, and anticipate the needs of executives in a fast-paced environment.

Job Responsibility:

  • Provide high-level administrative support to C-suite executives, ensuring day-to-day operations run smoothly and efficiently
  • Manage complex calendars, coordinate appointments, and schedule internal and external meetings
  • Oversee email management, including drafting correspondence, prioritizing communications, and responding on behalf of executives as appropriate
  • Coordinate domestic and international travel arrangements, including itineraries, lodging, transportation, and related logistics
  • Prepare and process travel expenses, expense reports, and reimbursement documentation
  • Track budgets and assist with expense monitoring and reporting
  • Prepare meeting agendas, compile supporting materials, and ensure executives are well prepared in advance of meetings
  • Attend meetings, take accurate meeting minutes, and distribute notes and follow-up action items
  • Create, edit, and format reports, presentations, spreadsheets, and marketing materials with a high level of accuracy and professionalism
  • Maintain organized files, records, and administrative systems
  • Support special projects and other executive or departmental initiatives as assigned

Requirements:

  • Previous experience supporting senior leaders or C-suite executives in an Executive Assistant or similar high-level administrative role
  • Strong calendar management, travel coordination, and meeting support experience
  • Excellent written and verbal communication skills
  • Advanced organizational skills with the ability to prioritize tasks and meet deadlines
  • Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Experience preparing professional reports, presentations, and business documents
  • Ability to handle confidential information with discretion and professionalism
  • Detail-oriented, adaptable, and capable of working independently in a dynamic environment
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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