Executive Assistant

• Support the General Manager with day-to-day administrative coordination, ensuring priorities, schedules, and follow-up items are handled efficiently
• Prepare clear correspondence, reports, presentation materials, and other business documents for leadership and key stakeholders
• Organize records, track timelines, and help keep projects moving forward by monitoring deadlines and outstanding action items
• Partner with the Communications Manager to post meeting minutes and related updates to the organization’s website
• Handle sensitive company, financial, and personal information with a high level of discretion and sound judgment
• Coordinate executive meetings, travel plans, and related logistics to create a seamless experience for internal and external participants
• Interact confidently with senior executives, legal counsel, advisors, board members, and committee representatives in an effective manner
• Contribute to a high-service environment by anticipating needs, resolving issues promptly, and supporting leadership through changing priorities

• Demonstrated experience providing executive-level administrative support, ideally to a General Manager, senior executive, or other leadership role
• Strong proficiency with Microsoft Office and comfort using virtual meeting platforms and digital communication tools
• Excellent written and verbal communication skills with the ability to create clear business materials
• Proven ability to manage confidential information with discretion and reliability
• Strong organizational skills with the ability to balance multiple priorities and meet deadlines in a part-time schedule
• Experience coordinating calendars, meetings, and travel arrangements for executive leadership
• Collaborative, service-oriented approach with strong attention to detail and a proactive problem-solving mindset
• Prior exposure to working with executive boards or committees is preferred

Prior exposure to working with executive boards or committees

• Medical, vision, dental, and life and disability insurance
• 401(k) plan