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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Seattle

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented and meticulous Executive Assistant to provide exceptional support to a Board of Trustees in Seattle, Washington. In this long-term contract role, you will manage key administrative and logistical tasks, ensuring seamless operations and fostering a positive experience for board members. This position requires a proactive and organized individual who thrives in a fast-paced environment.

Job Responsibility:

  • Prepare comprehensive meeting agendas and accurately document and distribute minutes for all Board sessions, including public meetings
  • Oversee the coordination of monthly board meetings, managing invitations, travel arrangements, and processing stipends promptly
  • Anticipate the needs of board members, delivering exceptional hospitality and a high standard of conduct in all interactions and event logistics
  • Support the planning and execution of key Board events such as retreats, annual conferences, trustee recruitment, and celebrations for outgoing members
  • Assist with onboarding new trustees and handle logistics for Board-related events, including graduations and public receptions
  • Manage and safeguard sensitive Board-related information, including confidential financial data and stipend administration
  • Develop, refine, and document Standard Operating Procedures (SOPs) to streamline Board administration and support
  • Facilitate effective communication between the Board and other stakeholders, scheduling meetings and coordinating interview logistics with prospective trustees

Requirements:

  • Proven experience in executive-level scheduling, meeting coordination, and event planning
  • Exceptional organizational skills with the ability to anticipate needs and prioritize tasks effectively
  • Strong written and verbal communication skills, including the ability to prepare and edit important documents
  • Demonstrated ability to build and maintain respectful relationships with trustees and executive stakeholders
  • High level of discretion and professionalism in handling confidential and sensitive information
  • Flexible and adaptable in a dynamic, fast-paced work environment
  • Proactive approach to problem-solving and creating efficient operating procedures
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 19, 2026

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