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Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Baton Rouge Employment contract · Job Posted June 09, 2026
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Job Description

We are looking for an Executive Assistant in Baton Rouge, Louisiana to provide dedicated support to senior leadership while helping keep office operations running smoothly. This contract-to-permanent opportunity is ideal for an experienced candidate who can balance executive-level coordination with day-to-day administrative oversight in a fast-moving manufacturing environment. The right candidate brings strong judgment, excellent organization, and the ability to manage sensitive matters with discretion.

Job Responsibility

  • Coordinate the President's schedule by organizing meetings, appointments, and travel plans while adjusting priorities as business needs change
  • Create high-quality reports, letters, and other business documents with a high level of accuracy and attention to detail
  • Monitor important timelines, follow through on outstanding action items, and help ensure commitments are completed on schedule
  • Manage confidential information with sound judgment and maintain a high standard in all interactions
  • Oversee office supply levels, maintain vendor relationships, and support the smooth daily functioning of the workplace
  • Arrange mail distribution, deliveries, and front-office activities while helping maintain an organized and welcoming office environment
  • Assist with onboarding setup by coordinating workspace readiness, equipment, and essential materials
  • Support budgeting and administrative finance tasks, including expense monitoring and invoice coordination
  • Partner with HR and leadership to help organize meetings, company events, and team activities
  • Contribute to efficient office operations by maintaining filing systems, supporting technology setup when needed, and identifying process improvements, including occasional after-hours assistance for executive needs or special projects

Requirements

  • Bachelor's degree is required
  • 3-5 years of experience in executive support, office management, or a closely related administrative role
  • Valid driver's license with a clean driving record
  • Strong working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Demonstrated ability to manage multiple priorities independently while meeting deadlines in a dynamic environment
  • Excellent communication, interpersonal, and organizational skills with a high level of professionalism
  • Proven ability to handle confidential matters with discretion, integrity, and sound judgment
  • Detail-oriented approach with strong problem-solving skills, reliability, flexibility, and consistent attendance

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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