Executive Assistant Job at Randstad (Frankfurt am Main)

Executive Assistant

Robert Half is looking to permanent a detail oriented, highly-skilled Executive ...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
Friendly and detail oriented demeanor

Job Responsibility

Screening calls
Making travel and meeting arrangements
Preparing reports and financial data
Training and supervising other support staff and customer relations

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to provide high-level support for a no...

Location

United States , Gardena

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing senior-level executive or administrative support in a fast-paced work environment
Strong ability to manage multiple priorities, stay organized, and maintain exceptional attention to detail
Advanced proficiency with Microsoft Office Suite and the ability to quickly learn organization-specific systems and software
Demonstrated skill in writing, editing, proofreading, and preparing effective business communications and reports
Experience handling confidential information with sound judgment and discretion
Solid project coordination and office management capabilities, including improving or supporting administrative procedures
Ability to interpret policies, rules, and regulations and apply them accurately in daily administrative work
Strong verbal communication and stakeholder service skills, including experience managing direct phone calls and coordinating with diverse audiences
Experience working in a nonprofit setting

Job Responsibility

Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records
Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership
Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website
Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities
Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership
Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date
Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records
Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively
Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations
Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Executive Assistant

Baptist Downtown is hiring an Executive Assistant for BMDA Oncology Administrati...

Location

United States , Jacksonville

Salary:

Not provided

Baptist Health (Florida)

Expiration Date

Until further notice

Requirements

Minimum of 3-5 years of experience as an Executive Assistant or comparable position
Superior written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in office productivity tools, with aptitude to learn new software and systems
Flexible and adaptable team player
Ability to observe strict confidentiality in all aspects of services provided
Ability to anticipate needs, resourcefulness and responsiveness are essential
HS Diploma/GED

Job Responsibility

Support the Medical Director
Plan and manage workflow to achieve clinical and administrative priorities
Independently manage projects as assigned
Support Head, Division of Surgery and Director, Breast Program to facilitate calendar and schedules
Manage and coordinate the Physician Onboarding process with internal resources to ensure smooth transition of new physicians to BMDACC
Manage calendar & events for the Medical Director
and Head, Division of Surgery, and Director, Breast Program
Oversee and manage the BMDACC Physician Onboarding process within the Baptist Health System
Facilitate physician recruiting efforts and scheduling as guided by Division Heads, and BHS Physician recruiting
Responsible for the monthly Division of Surgery and the quarterly Faculty Meetings and agenda

Fulltime

Executive Assistant

Job SummaryThe Admin Associate will be responsible for supporting day-to-day adm...

Location

India , Noida

Salary:

Not provided

Randstad

Expiration Date

August 13, 2026

Requirements

Exp: 1-8 Years
Qualification: Graduate
Domestic Travel - Ticket Booking, Accommodation, Pickup Drop
B'days, Anniversaries & Admin Work - Sending the bouquets to the house of SM & above on their wedding anniversaries
Dispatching wedding greetings
Sending Birthday mails
And repair maintenance work of office (if required)
Budget & scheme - PO checking for budget & other Parameters
Reports & Trackers - Provisions, Stationery Allotment
Organizing Meeting/Event

Executive Assistant

Microsoft AI is shaping the future of artificial intelligence—and we're looking ...

Location

United States , Mountain View

Salary:

31.49 - 51.97 USD / Hour

Microsoft Corporation

Expiration Date

Until further notice

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Job Responsibility

Manage complex calendars, drive business rhythms, and create seamless experiences for leaders and teams
Collaborate across Microsoft and with external partners, anticipate needs before they arise, and bring structure to ambiguity
Meeting Coordination– Plan and execute leadership meetings, offsites, and team events with precision and creativity
Travel Management – Coordinate domestic and international travel, creating detailed itineraries to maximize productivity
Communication & Collaboration– Serve as a trusted liaison across teams, ensuring timely flow of information and fostering strong connections
Rhythm of Business (ROB)– Support annual and quarterly planning cycles, helping leaders stay focused on strategic goals
Business Operations Support – Partner on headcount planning, onboarding, and team logistics
maintain budget and expense compliance
Resource Planning– Manage office space assignments and resources to support team growth and efficiency
Strategic Calendar & Time Management – Orchestrate complex schedules for multiple executives, ensuring alignment with business priorities

What we offer

eligible for benefits and other compensation

Fulltime

Executive Assistant

We are looking for an experienced and dependable Executive Assistant to provide ...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an Executive Assistant, Personal Assistant, or comparable support position
Working knowledge of QuickBooks or similar bookkeeping software, with hands-on experience in basic financial tracking and data entry
Strong ability to manage calendars, coordinate travel, and support executive meetings with a high level of accuracy
Excellent organizational skills with careful attention to detail across administrative, financial, and personal support tasks
Clear written and verbal communication skills and the ability to interact professionally with a variety of contacts
Proven ability to handle sensitive information with sound judgment, discretion, and confidentiality
Comfortable working independently in a hybrid, private home office environment that includes pets
Valid California driver's license and reliable transportation are preferred

Job Responsibility

Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned
Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps
Support day-to-day bookkeeping tasks in QuickBooks, including expense entry, balance tracking, and maintenance of accurate financial records
Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs
Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed
Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation
Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries
Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

Executive Assistant

We are looking for an Executive Assistant to support senior leadership with exce...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience providing high-level administrative support to senior executives in a fast-moving business environment
Strong ability to manage confidential information with professionalism, discretion, and sound judgment
Excellent calendar management, coordination, and prioritization skills with close attention to detail
Proficiency in preparing business documents, presentations, and executive correspondence
Demonstrated ability to balance multiple deadlines, adapt to shifting priorities, and follow through independently
Effective communication skills and a collaborative approach when working across departments and leadership teams
Strong organizational skills with the ability to maintain accurate records, track action items, and manage logistics efficiently

Job Responsibility

Oversee a demanding executive calendar, aligning appointments and commitments based on urgency, business impact, and leadership priorities
Arrange travel plans, build detailed itineraries, process expense documentation, and handle meeting logistics from start to finish
Review incoming requests and communications, elevate critical items appropriately, and help direct the executive’s attention to high-priority matters
Develop presentations, summaries, reports, and other materials needed for internal and external leadership engagements
Monitor open items, prompt follow-up actions, and help ensure initiatives continue moving forward without delay
Organize leadership meetings, conferences, and special events, including scheduling, preparation, and coordination with participants
Maintain orderly records, reference documents, and administrative files so information can be accessed quickly and accurately
Work closely with cross-functional partners to support smooth communication, consistent execution, and evolving business initiatives
Contribute to special assignments and additional administrative projects as organizational needs change

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Executive Assistant

Robert Half is looking for an Executive Assistant to support a c-level executive...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive or personal assistance experience
Upbeat, energetic, and eager to create a warm first impression
Must be able to multi-task, prioritize and manage numerous tasks quickly, accurately, and efficiently in a fast paced environment. Demonstrates strong organizational, detail oriented, and problem-solving skills
Highly reliable and dependable
Capable of working independently and resolving problems
Strong coordination and follow-up skills
Flexible, positive attitude, team player
Excellent telephone presence and telephone skills
Knowledge of Microsoft Office and Adobe software
Working knowledge and general curiosity of mainstream AI platforms

Job Responsibility

Assist with business and personal calendar coordination, meeting logistics, and confirmations
Handling routine vendor communications including utilities and phone services as well as managing files, databases, inboxes and contacts
Assist with property management related items, such as vendor coordination, security coverage, maintenance appointments and check-in visits when principal is out of town. Coordinate contracts, NDA and vendor issues with in-house legal counsel. Drive projects with contractors or designers as needed or requested by principal
Assist with securing reservations for dining and entertainment as well as special events
Assist in travel planning including booking flights, ground transportation, coordinating with travel agents, travel research and tracking travel expenses
Prepare travel itineraries for all travelers and ensure travel requirements are understood and executed for all people
Provides household and personal support which includes coordinating needs between the office and residences and running errands and assisting with vehicle logistics as requested
Keeping a regular cadence of proactive home maintenance as well as coordinating renovations and repair work
Maintaining an accurate inventory of all art, including value and relevant details
Assist with wardrobe maintenance such as dry cleaning

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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