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Executive Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Dallas

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

A client of ours is looking to hire an Executive Assistant who will be responsible for a broad range of strategic and tactical high-level executive administrative support activities and is expected to work with discretion and judgment in all aspects of the role. The person in this role will manage a variety of special projects for C-Suite team members, some of which may have organizational impact, alongside various administrative responsibilities and event coordination.

Job Responsibility:

  • Coordinate and book travel arrangements
  • Prepare expense reports utilizing Concur software, reconcile expense reimbursements and facilitate the monthly payment to American Express
  • Manage calendar / calls / follow-up for the executive
  • Sending out invitations, gifts, and preparation materials for leasing meetings and conferences
  • Oversee corporate cell phone plan, FedEx account, etc. in conjunction with Accounting Manager
  • Help coordinate business lunches for office, special events (conferences / trade shows) support in conjunction with the Marketing team and receptionist
  • Keep track of subscriptions and membership renewals

Requirements:

  • Bachelor’s degree preferred
  • Proven work experience as an Executive Assistant or similar role
  • Experience booking frequent travel arrangements
  • Excellent organizational skills and attention to detail
  • Ability to think proactively and prioritize work
  • Strong written/verbal communication skills
  • Prior experience with Concur (or other expense reporting software)
  • Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Competitive compensation

Additional Information:

Job Posted:
April 25, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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