Executive Assistant Job at Communitech (Kitchener)

Executive Assistant

Communitech

Location:
Canada , Kitchener

Category:
Office Administration

Contract Type:
Not provided

Salary:

50000.00 - 60000.00 CAD / Year

Save Job

Apply Position

Job Description:

The Executive Assistant (EA) to the CEO is responsible for maximizing the CEO’s effectiveness, focus, and impact. This role provides primary support to the CEO (~70%) and secondary support to the Executive Leadership Team (~30%), ensuring seamless coordination, strong communication flow, and operational excellence across the organization. The Executive Assistant operates as a trusted partner, exercising impeccable judgment and discretion. Success in this role requires a highly organized, pragmatic, and anticipatory professional who thrives in a dynamic, high-impact environment, engaging effectively with senior leaders, board members, founders, and external partners.

Job Responsibility:

Own and optimize the CEO’s calendar, scheduling, and time management to align with strategic priorities
Act as a gatekeeper and point of coordination for internal and external communications on behalf of the CEO
Assist with executive correspondence, agendas, briefing materials, and follow-ups
Arrange the logistics for the CEO for meetings, panels, events, and key engagements
Track action items, deadlines, and commitments
Manage travel arrangements and expense reporting
Take meeting notes, manage documentation in Google Drive, and support light project management as required
Support board-related activities as needed (scheduling, materials, communications)
Provide administrative and calendar support to the Executive Leadership Team, including scheduling meetings, managing requests, and coordinating travel as needed
Assist with communications, agendas, and meeting materials for executive meetings
Take meeting notes and ensure timely distribution of action items as required
Coordinate logistics for team events, internal meetings, and offsite activities (room bookings, catering, materials)
Assist with document management and organization, maintaining files and records in Google Drive
Assist with special projects as assigned by individual executives

Requirements:

Demonstrated administrative experience supporting a senior executive or CEO
Advanced calendar management and scheduling across multiple stakeholders
Strong written and verbal communication skills
High proficiency with Google Workspace (Docs, Sheets, Slides, Calendar, Drive)
Strong note-taking, documentation, and follow-up skills
Comfort with cross-functional coordination
Experience supporting board activities and senior leadership meetings is an asset
High degree of confidentiality, discretion, and sound judgment
Exceptionally organized with the ability to manage competing priorities calmly and effectively
Pragmatic and solutions-oriented
Proactive self-starter who anticipates needs
Professional and composed, with confidence interacting with senior stakeholders
Detail-oriented but big-picture aware
Adaptable and resilient, comfortable with ambiguity and change
Collaborative and service-minded

Additional Information:

Job Posted:
February 17, 2026

Employment Type:

Fulltime

Work Type:

On-site work

Communitech - All Job Offers

Job Link Share: