CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Executive Assistant

United States, Latham · Job Posted May 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for an organized Executive Assistant to support senior leadership in a Contract position based in New York. This opportunity is ideal for someone who can manage sensitive information with discretion while keeping daily administrative activities running smoothly. The role combines executive support, document coordination, and clear communication in a fast-paced services environment.

Job Responsibility

  • Provide day-to-day administrative support to executive leaders, helping manage priorities, schedules, and routine office activities
  • Handle confidential documents and communications with a high level of accuracy and discretion
  • Prepare, organize, scan, and maintain records to ensure files are accessible, current, and properly stored
  • Create and compile board-related materials, including assembling reports and supporting documentation for review
  • Coordinate outgoing correspondence, including processing certified mail and confirming timely delivery of important documents
  • Assist with general office and clerical functions such as document preparation, inbox coordination, and follow-up communication
  • Support billing and time-related administrative tasks by entering, tracking, and organizing information as needed
  • Maintain clear communication with internal stakeholders and external contacts to ensure a strong customer service experience

Requirements

  • Demonstrated experience providing administrative support to executives or senior leadership teams
  • Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and related office tools
  • Ability to manage confidential information with sound judgment and a high degree of discretion
  • Strong organizational skills with the ability to handle scanning, filing, correspondence, and other clerical tasks efficiently
  • Experience preparing reports, coordinating documents, and supporting formal business communications
  • Familiarity with billing functions, office procedures, and administrative timekeeping activities
  • Effective written and verbal communication skills with a detail-oriented and service-oriented approach

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Executive Assistant

8 matching positions

New

Executive Assistant

Location
Location
United States , Hillsborough
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience supporting senior executives or leadership teams in an Executive Assistant or similar administrative role
  • Strong calendar management skills with the ability to coordinate meetings across competing priorities
  • Experience arranging travel and managing related scheduling details
  • Background in event coordination or planning for business or organizational needs
  • Self-directed work style with the ability to take initiative and adapt quickly to changing demands
  • Proficiency with Google Workspace, including calendar, email, documents, and spreadsheets
  • Strong communication skills and the professionalism to work effectively with direct feedback
  • Must be based near Chapel Hill, North Carolina to support occasional in-person needs
Job Responsibility
Job Responsibility
  • Manage complex calendars, prioritize scheduling requests, and coordinate executive meetings across multiple stakeholders
  • Arrange business travel, prepare itineraries, and handle related logistics to ensure seamless executive support
  • Plan and support events, including scheduling, coordination, and follow-through on key details
  • Anticipate leadership needs and independently handle administrative tasks with minimal oversight
  • Prepare, organize, and deliver documents or materials as needed, including occasional local errands in support of leadership priorities
  • Serve as a reliable point of coordination for day-to-day executive support, helping maintain structure in a fast-paced environment
  • Track action items, follow up on outstanding requests, and help move priorities forward efficiently
  • Use Google Workspace tools to manage communication, documentation, and scheduling activities effectively
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative s...
Location
Location
United States , Pikesville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience providing administrative support to senior leaders or executives
  • Strong ability to manage calendars, prioritize scheduling needs, and coordinate multiple activities simultaneously
  • Experience arranging travel and handling related logistics with close attention to detail
  • Demonstrated skill in organizing executive meetings and supporting follow-up actions
  • Excellent written and verbal communication skills with a detail-oriented approach
  • Ability to manage confidential information with discretion and sound judgment
  • Strong organizational skills and the ability to work effectively in a fast-paced environment
Job Responsibility
Job Responsibility
  • Manage complex executive calendars, schedule appointments, and resolve conflicts to keep leadership priorities on track
  • Arrange business travel, including transportation, lodging, and itinerary planning, while ensuring all details are accurate and timely
  • Coordinate meetings for executives by preparing schedules, confirming attendance, and organizing logistics for internal and external participants
  • Support day-to-day administrative operations by tracking action items, handling correspondence, and maintaining organized records
  • Prepare materials for executive discussions, including agendas, presentations, and follow-up documentation when needed
  • Serve as a reliable point of contact for leadership, responding to requests promptly and communicating effectively
  • Assist with special projects and administrative initiatives that help improve efficiency across executive functions
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

My client is a financial services firm located in the Bethesda, MD area with an ...
Location
Location
United States , Bethesda
Salary
Salary:
120000.00 USD / Year
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 3 years of experience providing executive-level administrative support to senior leadership
  • Bachelor’s degree preferred
  • Demonstrated success managing busy calendars and coordinating meetings through Microsoft Outlook
  • Experience booking and organizing international travel arrangements
  • Strong working knowledge of Microsoft Office, including Word, Outlook, and related applications
  • Proficiency with QuickBooks and comfort supporting basic financial administration
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion and remain effective in a fast-paced environment
Job Responsibility
Job Responsibility
  • Support executives with a blend of administrative and personal assistance to help daily operations run smoothly
  • Oversee complex calendars, coordinate meetings, and adjust schedules quickly in response to changing business needs
  • Arrange domestic and international travel, including transportation, lodging, and detailed itineraries
  • Track competing priorities and ensure time-sensitive requests are handled efficiently and accurately
  • Contribute to special assignments such as event planning, executive engagements, and other high-visibility projects
  • Prepare, edit, and proofread correspondence, reports, and other business documents using Microsoft Office tools
  • Assist with financial and clerical tasks such as invoice processing, data entry, and support for accounts payable and accounts receivable activities
  • Maintain organized records and provide dependable follow-through on both routine and confidential matters
What we offer
What we offer
  • great benefits
  • plus bonuses
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Executive Assistant

Location
Location
United States , Bethesda
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of experience supporting executives in an office environment
  • Exposure to bookkeeping or accounting processes required
Job Responsibility
Job Responsibility
  • Manage schedules, calendars, and day-to-day coordination for leadership
  • Organize and maintain electronic and physical records
  • Handle incoming/outgoing correspondence and respond to inquiries
  • Liaise with vendors and monitor third-party reporting
  • Oversee office operations, including equipment upkeep and supply management
  • Track insurance documentation and real estate tax payments
  • Assist with invoice processing and payment coordination (checks and wires)
  • Support account research and basic reconciliations
  • Contribute to year-end activities, including compiling financial data and 1099 preparation
  • Provide ad hoc administrative and accounting support as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right
New

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level supp...
Location
Location
United States , Denville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years of experience in a corporate environment or another senior-level administrative support role
  • Bachelor's degree required
  • Strong proficiency with Google Workspace and Microsoft Excel, with the ability to learn new tools and systems efficiently
  • Demonstrated success managing calendars, scheduling priorities, and executive-level coordination
  • Excellent written and verbal communication skills, with strong attention to detail in all work
  • Ability to manage multiple projects at once while maintaining accuracy in a fast-paced setting
  • Strong research and information-gathering skills, with the ability to present findings clearly and effectively
  • Detail-oriented demeanor, sound interpersonal skills, and the ability to work independently while collaborating well with others
Job Responsibility
Job Responsibility
  • Coordinate complex calendars for senior leaders, including scheduling meetings, resolving conflicts, and adjusting priorities as business needs change
  • Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives and key meetings
  • Prepare reports, summaries, and background materials by researching topics and organizing information into clear, useful formats
  • Provide day-to-day administrative support that helps leadership stay focused on strategic priorities and critical deliverables
  • Track multiple assignments and follow through on action items to help projects stay on schedule and moving forward
  • Support executive meetings by coordinating logistics, preparing materials, and ensuring follow-up tasks are documented and completed
  • Respond quickly to shifting demands and step in where needed to address emerging administrative or operational priorities
  • Handle sensitive information with a high level of expertise, sound judgment, and confidentiality
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative a...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience providing executive-level administrative support in a detail-oriented office environment
  • Strong calendar management and meeting coordination skills, including the ability to support executive meetings with accuracy and efficiency
  • Experience arranging business travel and managing related logistics for leadership or key stakeholders
  • Excellent written communication skills with the ability to draft, revise, and proofread detailed documents
  • Strong organizational skills with the ability to manage multiple priorities, maintain records, and meet deadlines consistently
  • Proficiency in preparing reports, compiling data, and supporting administrative processes with a high degree of accuracy
  • Ability to handle sensitive and confidential information with sound judgment and discretion
  • Comfortable working collaboratively across departments within a mission-driven, non-profit setting
Job Responsibility
Job Responsibility
  • Manage complex calendars, coordinate internal and external meetings, and organize travel arrangements to support leadership priorities
  • Prepare meeting materials, capture accurate notes, and follow up on action items to help maintain progress across legal and compliance activities
  • Draft, format, edit, and proofread contracts, memoranda, reports, and other business documents with close attention to detail
  • Maintain department records, production schedules, and tracking tools to monitor legal matters, deadlines, and ongoing work
  • Compile routine reports, data summaries, and analytics for department leadership and other authorized stakeholders in accordance with organizational guidelines
  • Support budget-related administrative tasks by monitoring outside counsel engagements, tracking associated expenses, and preparing cost reports
  • Respond to inquiries from board members and internal partners, escalating matters as needed and ensuring timely communication on behalf of department leadership
  • Collaborate with cross-functional teams, committees, and external contacts to support organizational goals and coordinated project execution
  • Provide logistical and administrative support for board meetings, conventions, conferences, and other on-site or off-site events as assigned
  • Handle confidential information responsibly while maintaining a thoughtful and attentive approach in all interactions with employees, leadership, and external stakeholders
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Executive Assistant

Robert Half's client in Northborough MA is looking for a detail oriented Executi...
Location
Location
United States , Northborough
Salary
Salary:
28.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational skills
  • Experience with Coupa is a plus
Job Responsibility
Job Responsibility
  • Heavy calendar management
  • Event support
  • Travel arrangements
  • Expense reports
  • Bridge communication between departments
  • Primary point of contact (supporting 5+ executives)
  • Strong organizational skills
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We’re looking for a highly organized, detail-oriented Executive Assistant on a c...
Location
Location
United States , Las Vegas
Salary
Salary:
33.00 - 41.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-4 years experience supporting executives or senior leaders
  • Strong organizational and time management skills
  • Ability to prioritize and adjust quickly in a fast-paced environment
  • Clear, professional communication (written and verbal)
  • High level of discretion and confidentiality
  • Comfort with tools like Outlook, Teams/Slack, Excel, and calendar systems
  • Someone who takes initiative and doesn't wait to be told what to do
  • Experience supporting multiple leaders at once
  • Background in a fast-growing or high-demand environment
  • Event planning or project coordination experience
Job Responsibility
Job Responsibility
  • Manage complex calendars, including scheduling meetings, coordinating across time zones, and handling last-minute changes
  • Act as a point of contact between executives, internal teams, and external partners
  • Prepare meeting materials, agendas, and follow-ups (notes, action items, etc.)
  • Handle travel arrangements, including flights, accommodations, and itineraries
  • Screen and prioritize emails, calls, and requests
  • Assist with expense reports and basic reporting tasks
  • Support special projects as needed-everything from events to process improvements
  • Help keep things organized, whether that’s files, systems, or workflows
  • Fulltime
Read More
Arrow Right