Executive Assistant

• Calendar management for the Principal – Studio Head and Principal – Business Director
• Administrative support to the Principals group (presentations, key strategic documents, expense reports, etc.)
• Supervising the Executive Assistant “EA” Team with regards to: - Employee relations
• - Principal travel arrangements
• - Managing team’s Executive Assistant inbox and calendar
• Key liaison to BDP Central for all necessary monthly studio reports, meetings across time zones, travel itineraries
• Tracking of extra-provincial licensing and renewals
• Support in coordination of studio events and client hospitality
• Management of agendas, confidential materials and minutes for Principal Meeting, Board Meeting, and Principal Retreat
• Catering management and reception duties support

• Must have five years of experience working as an Executive Assistant
• Must have a college diploma or university degree in business administration or equivalent
• Candidates must have a polished, articulate, discreet and professional attitude
• Flexible approach to work with strong business acumen
• Proactive mindset to take initiative and willing to ask questions when required
• Excellent interpersonal skills and the ability to develop strong relationships within the organisation as well as with third parties
• Effective verbal and written communication skills with staff, at all levels, and third parties
• Strong leadership skills and ability to work well within a team
• Good judgment with confident and capable decision-making skills
• Good time management skills, ability to multitask, and ability to meet objectives
• Strong administrative writing skills
• Advanced working knowledge of Microsoft Office (Outlook, Word, Excel, Teams and PowerPoint) and Adobe Acrobat

Familiarity with the design industry would be an asset