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Executive Assistant to the Founder (with Personal Assistant Focus). We are seeking an energetic, adaptable, and resourceful Executive Assistant (EA) to support our Founder in both professional and personal capacities. This role is ideal for someone who thrives in a fast-moving, sometimes chaotic start-up environment, enjoys wearing many hats, and is comfortable taking initiative without needing heavy direction. You'll support the Founder across a wide range of tasks-from scheduling meetings and coordinating travel to handling personal errands and stepping in to solve problems before they become issues. Trust, responsiveness, and flexibility are essential, as the Founder frequently travels and may need support outside traditional office hours. This is a highly relationship‑driven position where your attentiveness, judgment, and reliability will directly contribute to the success of the business.
Job Responsibility:
Manage and maintain the Founder's calendar with precision-proactively organize, prioritize, and adjust as needed
Coordinate personal errands and appointments
Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder's time is optimized
Be available for occasional early morning or late evening communication based on the Founder's schedule and travel
Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance
Coordinate team lunches, offsites, and internal gatherings
Partner with the current remote EA to ensure seamless division of responsibilities and follow-through
Support office operations and execute any task-large or small-to keep the Founder and company running smoothly
Organize complex domestic and international travel, often with fast-changing itineraries
Manage logistics for potential expansion activities (e.g., Singapore, Zurich)
Ensure the Founder is fully prepared for all travel-related meetings and commitments