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Executive Assistant

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Robert Half

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Location:
United States , Larkspur

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Responsibility:

  • Welcome guests professionally, confirm their appointments, provide site-related guidance, and manage visitor sign-in and badge distribution in accordance with office procedures.
  • Maintain consistent reception desk coverage during standard weekday business hours while upholding desk organization and appearance standards.
  • Oversee meeting rooms throughout the day by resetting furniture, removing leftover materials, clearing whiteboards, and ensuring each space is ready for use.
  • Keep the reception area and other common spaces neat, presentable, and guest-ready by arranging seating, refreshing reading materials, and addressing spills or discarded items promptly.
  • Conduct routine inspections of shared office areas, complete daily checklists, and escalate building or property concerns to the appropriate facilities contact.
  • Sort and manage incoming mail and packages, assist with access card coordination, and provide additional administrative support as requested.
  • Report maintenance concerns such as lighting, electrical, HVAC, equipment, or cleanliness issues promptly and coordinate follow-up for resolution.
  • Escalate security-related incidents, including unattended belongings, lost items, theft concerns, or unauthorized presence, to the designated facilities or security contact immediately.
  • Refill and clean coffee stations and snack areas, support lunch delivery setup, and restock office and copy areas with necessary supplies, including copier paper.
  • Assist with administrative coordination duties such as calendar support, travel arrangements, and meeting logistics as needed.

Requirements:

  • Prior experience in reception, office coordination, executive support, or a similar administrative role in a detail-oriented environment.
  • Strong organizational skills with the ability to manage front desk activity, visitor flow, and multiple priorities with accuracy and professionalism.
  • Comfortable coordinating calendars, arranging travel, and supporting executive meetings when needed.
  • Clear verbal and written communication skills with a customer-focused approach to interacting with guests, employees, and vendors.
  • Ability to monitor workplace presentation standards and respond promptly to facilities, service, or security concerns.
  • Proficiency with basic office technology and business systems used for visitor registration, communication, and administrative support.
  • Dependable, attentive to detail, and capable of working independently during assigned on-site coverage hours.
What we offer:
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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