CrawlJobs Logo

Executive Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , San Diego

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Our client in the biotech industry is seeking a highly organized Executive Assistant to provide high-level support to senior leadership. This role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities effectively, and maintains a high degree of professionalism and confidentiality.

Job Responsibility:

  • Provide executive-level administrative support to senior leaders
  • Manage complex calendars, schedule meetings, and coordinate appointments
  • Arrange travel, prepare itineraries, and process related documentation
  • Prepare correspondence, reports, presentations, and meeting materials
  • Support expense reporting, file management, and recordkeeping
  • Coordinate internal and external meetings, including logistics and follow-up
  • Serve as a liaison between executives and internal or external stakeholders
  • Handle confidential information with discretion and professionalism

Requirements:

  • 3+ years of experience in an executive assistant or senior administrative support role
  • Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Excellent verbal and written communication skills
  • Exceptional organizational, time-management, and multitasking abilities
  • Strong attention to detail and ability to anticipate executive needs
  • Ability to maintain confidentiality and exercise sound judgment
  • Experience supporting leaders in a fast-paced or highly regulated environment preferred
  • Bachelor’s degree preferred
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon
PREMIUM
More languages and countries
Unlock more languages and countries
Languages
English Čeština Deutsch Ελληνικά Español Français +15
Countries
United States United Kingdom India Canada Australia +
See plans
Plans from $2.99 / month

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Executive Assistant

Personal Assistant / Executive Assistant

Our client is a dynamic and growing business based in South West London. They ar...
Location
Location
United Kingdom , South West London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a PA or EA role
  • Excellent organisational and time management skills
  • Strong communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite and digital tools
  • Ability to work independently and manage multiple priorities
  • Discreet, professional, and reliable
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to senior executives
  • Manage calendars, schedule meetings, and coordinate travel arrangements
  • Prepare documents, reports, and presentations
  • Handle confidential information with discretion
  • Liaise with internal teams and external stakeholders
  • Assist with project coordination and follow-ups
  • Support with office management tasks as needed
What we offer
What we offer
  • Flexible working hours
  • Supportive and friendly team culture
  • Opportunity to grow with the business
  • Parttime
Read More
Arrow Right

Executive Assistant to Chief Executive

Join as an Executive Assistant to support the Chief Executive of a leading priva...
Location
Location
United Kingdom , London
Salary
Salary:
47319.00 - 59509.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven ability to support senior executives in complex environments
  • Exceptional diary and inbox management skills with high accuracy and attention to detail
  • Strong verbal and written communication abilities
  • Expertise in Microsoft Office and clinical software
  • Commitment to maintaining confidentiality and handling sensitive information responsibly
Job Responsibility
Job Responsibility
  • Prioritise and manage the Chief Executive's diary
  • Handle invitations for external events and speaking opportunities
  • Collaborate with internal and external stakeholders
  • Oversee the Chief Executive's inbox and correspondence
  • Organise travel and accommodation for meetings and events
  • Maintain confidentiality while handling sensitive information
  • Monitor key actions and decisions to ensure timely delivery
  • Support a range of meetings including senior management team sessions
  • Collaborate with OCCE team and other Executive Assistants
What we offer
What we offer
  • Impactful role supporting Chief Executive
  • Dynamic environment
  • Collaborative culture
  • Professional growth opportunities
  • Career development and further training
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are offering an exciting opportunity for an Executive Assistant in the Health...
Location
Location
United States , Center City Philadelphia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience as an Executive Assistant supporting senior professionals
  • Advanced skills in Microsoft Excel and Microsoft Office Suites
  • Experience with Oracle, QuickBooks, and SAP software platforms
  • Proven ability in providing Administrative Assistance and performing Clerical Duties
  • Strong capability in Calendar Management and scheduling meetings
  • Experience with Customer Relationship Management (CRM) systems
  • Strong interpersonal skills with the ability to manage customer relations effectively
Job Responsibility
Job Responsibility
  • Handle sensitive information with the utmost discretion and confidentiality
  • Coordinate and manage schedules
  • Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects
  • Respond to detail oriented communications on significant and non-routine matters
  • Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations
  • Coordinate ongoing group meetings
  • Execute contracts on behalf of the company
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations
  • Complete detailed corporate expenses
  • Maintain and organize files
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

Are you an exceptionally intelligent, driven, and commercially astute profession...
Location
Location
United Kingdom , City of London
Salary
Salary:
50000.00 - 60000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A degree is essential
  • Exceptional intellect with a sharp commercial mindset and natural problem-solving abilities
  • A background in law, consulting, private equity, investment, or high-growth businesses is advantageous
  • Previous experience supporting C-level executives in a fast-paced environment
  • Flawless organisational, written, and communication skills
  • High emotional intelligence, maintaining a calm and composed demeanour under pressure
  • Advanced proficiency in Microsoft Office Suite and project management tools
  • Unwavering integrity, professionalism, and confidentiality
Job Responsibility
Job Responsibility
  • Collaborate closely with the CEO as a trusted advisor, managing daily priorities and strategic initiatives
  • Lead and coordinate special cross-functional projects from inception to execution, ensuring timely and high-quality outcomes
  • Support negotiations and management of legal and commercial outsourcing contracts, liaising with legal counsel and external partners
  • Identify opportunities to streamline internal systems and workflows across the business group
  • Prepare high-quality reports, board packs, and confidential correspondence
  • Handle sensitive information with discretion and absolute confidentiality
  • Proactively manage competing demands in a fast-paced, high-performance environment
  • Represent the CEO with professionalism and authority in meetings and negotiations
What we offer
What we offer
  • Competitive Compensation: Enjoy a highly competitive base salary with uncapped bonus potential, targeting OTE of over £100K+ for the right candidate
  • Impactful Work: Get involved in high-impact projects and legal deals that shape the future of the organisation
  • Autonomy & Influence: Drive real change within an ambitious organisation and work directly with a visionary CEO
  • Fast-Paced Culture: Thrive in a performance-led environment where excellence is recognised and rewarded
  • Other Benefits: A range of perks and benefits including 25 Days Holiday + 8 Bank Holidays, Season Ticket Loan, Study Support etc.
  • Fulltime
Read More
Arrow Right

Executive Personal Assistant

Temporary Executive Personal Assistant position supporting an Executive Director...
Location
Location
United Kingdom , Bury
Salary
Salary:
18.00 - 20.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as a Personal Assistant, preferably supporting senior executives
  • Exceptional organisational skills with a keen eye for detail
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office suite and document production
  • Ability to work independently and take initiative
  • Discretion and sensitivity when dealing with confidential matters
Job Responsibility
Job Responsibility
  • Executive Support: familiarise yourself with the commitments, priorities, and working styles of the Executive Directors to efficiently manage less critical issues
  • Communication Liaison: Serve as the vital link between the Executive Directors, ensuring seamless communication and coordination
  • Project Coordination: Take charge of coordinating project work to help deliver exceptional results
  • Professional Correspondence: draught letters, emails, and other communications for the Executive Directors, ensuring clarity and professionalism
  • Initiative & Research: Actively seek information from various sources to empower the Executive Directors in their roles
  • prioritisation: Manage multiple tasks effectively, prioritising work to meet deadlines
  • Diary Management: Oversee the Executive Directors' inbox and diary commitments, filtering appointments and ensuring all necessary attendees are invited
  • Meeting Arrangements: organise meetings, including room bookings, equipment setup, and notifying relevant parties
  • Inquiries Handling: Respond to internal and external inquiries, gathering all pertinent information for informed responses
  • Minutes & Agendas: Support the production of meeting agendas, circulate materials, and take minutes/action notes when required
What we offer
What we offer
  • Supportive team environment
  • Valued and recognised contributions
  • Gain valuable experience
  • Fulltime
Read More
Arrow Right

Executive Assistant

We're seeking an experienced Executive Assistant to join our client's dynamic te...
Location
Location
United Kingdom , Edinburgh
Salary
Salary:
30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous Executive Assistant/ Personal Assistant experience
  • Previous experience working with Boards
  • Experience drafting and formatting documents
  • Experience taking verbatim notes in meetings
  • Good organisational and time management skills
  • Able to work under pressure, prioritise and multitask
  • Effective communication skills (verbal and written)
  • Being adaptable to changing priorities
  • Good working knowledge of IT applications
  • Keen eye for detail
Job Responsibility
Job Responsibility
  • Managing and coordinating the executive diary and scheduling
  • Organising virtual and in person meetings
  • Coordinating and attending Board meetings, including minute-taking and producing formal records
  • Arranging travel itineraries and accommodation bookings
  • Coordinating catering services for meetings and events
  • Reserving and preparing meeting venues
  • Planning and executing internal and external events
  • Supporting the preparation and distribution of Board documentation
  • Welcoming and assisting visitors to the office
  • Taking detailed notes and tracking actions during high-level meetings
  • Fulltime
Read More
Arrow Right

Executive Assistant

This role is for an Executive Assistant to support the Chief Product Officer (CP...
Location
Location
Australia , Sydney; Melbourne; Brisbane; Hobart
Salary
Salary:
Not provided
https://www.upguard.com Logo
UpGuard
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Work experience as an Executive Assistant, Personal Assistant or similar operations role
  • Exceptionally detail-oriented with the ability to predict the future and have it sorted before we think of it
  • Experience in operations and process improvement
  • Knowledge of G-Suite knowledge
  • Action-oriented with excellent initiative, integrity and problem solving abilities
Job Responsibility
Job Responsibility
  • Coordinate diary and meetings with the ability to adapt to changing priorities
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Facilitate executive meetings and accurately record meeting minutes
  • Coordinate leadership and team events, travel and accommodation arrangements
  • Develop processes to ensure the effective management of information and data
  • Contribute to strategic initiatives important for company success
  • Do all the above with an additional level of flair, creativity and ingenuity
What we offer
What we offer
  • Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
  • WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set-up within your first 3 months at UpGuard
  • $1500 USD annual Learning & Development allowance: to support your career development all team members will be able to expense development opportunities against this allowance
  • Generous Annual Leave/PTO allowances: time to recharge your batteries
  • Personal Leave allowance: this includes sick & carer’s leave
  • Fully remote working environment: whilst we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance
  • Top spec hardware: all team members will be provided with top-spec laptops for their role
  • Fulltime
Read More
Arrow Right

Executive Personal Assistant

Executive Personal Assistant role supporting senior leadership in a fast-paced r...
Location
Location
United Kingdom , London
Salary
Salary:
48000.00 - 52500.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience supporting senior executives in a PA or EA capacity
  • Exceptional organisational and communication skills
  • High level of discretion and professionalism
  • Strong Microsoft Office skills (Outlook, PowerPoint, Word, Excel)
  • Available to start immediately or within the next 2 weeks
Job Responsibility
Job Responsibility
  • Providing high level support to Co-Founder & Investment Director
  • Manage complex diaries, travel arrangements, and meeting coordination
  • Prepare board packs, presentations, and briefing materials
  • Act as a gatekeeper and first point of contact for internal and external stakeholders
  • Support with confidential communications and strategic initiatives
  • Assist with project coordination and personal administration where required
What we offer
What we offer
  • Opportunity to work in a collaborative culture
  • Work with a respected organization with strong reputation in London property market
  • Fulltime
Read More
Arrow Right